NDU, NESA Lodging Services, Feb 2-10, 2018

i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ0013-18-Q-0016 is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract. (iii) This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-96, effective November 6, 2017. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv) This requirement is to provide lodging services to support approximately 47 participants (42 FUNDED and 5 UNFUNDED), 342 single room nights, to be hosted in Washington, DC. Please see the attached Performance Work Statement (PWS) for specific requirements. The applicable North American Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels. The small business size standard is $32.5 million. (v) Specifics. The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation. Period of Performance: February 2, 2018 through February 10, 2018 (vi) This requirement is to provide lodging services as specified in the PWS for the Contract Line Items (CLINs) CLIN 0001 Single Rooms, 302 single room nights, 40 single room nights CLIN 0002 Late Check out before 6 pm Offerors shall provide information regarding cancellation policy. NOTE: All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. (vii) The Government shall provide a final list of attendees and the contractor shall bill the Government for actual rooms utilized versus reserved. (viii) The Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any offer from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding proposals/quotes on behalf of the venue whose accommodations and/or facility are being offered. Offers that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any offer which requires the Government to execute an agreement that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offerors facility shall be deemed technically unacceptable and will not be considered for award. (x) Clauses and Provisions. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.212-2, Evaluation-Commercial Items, (OCT 2014) applies to this acquisition. (xi) A single award will be made to the responsible Offeror whose quote conforms to the solicitation requirements and presents the lowest price technically acceptable (LPTA) quote, as determined by the evaluation criteria herein with due consideration to the order of importance. (xii) Contract award will be made to the lowest evaluated price meeting or exceeding the minimum acceptability standards for non-cost factors. Quotes will be evaluated on an "acceptable" or "unacceptable" basis. Quotes will be evaluated for acceptability and shall meet the minimum requirements in order to be considered awardable. Past performance information will also be obtained from all electronic databases and other sources available to the Government. Past performance will be rated on an "acceptable" or "unacceptable" basis. (xiii) The Contractor shall submit a proposal that meets the minimum acceptable requirements of the PWS. The following Technical Evaluation Factor's will be considered: 1. The selected hotel must be within the DC metropolitan area and located no further than six (6) miles from Fort McNair, Washington, DC. The venue must be no further than .5 mile to a Metro station or have available shuttle service to surrounding areas. A location within .5 mile walking distance to 5 full service restaurants/shops is needed. 2. Rooms shall have high speed internet hook-up 3. Sleeping rooms of similar size and type with separate work space with desk, drawers and lighting. Rooms shall have private bath, cleaned daily and individually climate-controlled 4. Rooms shall have kitchenette or refrigerator and microwave 5. Rooms shall have secured safe for valuables 6. A hot American Buffet Breakfast shall be included with room rate. Hotel manager should be aware of dietary requirements of participants. The participants cannot be have any pork products or alcohol prepared/cooked in foods or located on the buffet. The contractor will make every effort to keep pork products in a separate area. 7. Hotel location shall have at least 6 restaurants with one (1) full service restaurant located inside the hotel which shall offer breakfast, lunch, and dinner menus; and five (5) full service restaurants within a .5 mile walking distance to the hotel. Please list restaurants 8. Hotel location shall be within .5 mile walking distance of a metro station or have available shuttle service to surrounding areas. 9. Hotel location shall be located during winter months on a Snow Evacuation Route 10. Hotel shall be fully compliant with the American with Disability Act (ADA) 11. Indicate rooms are available on the require date (xiv) Past Performance - The Government will evaluate Past Performance in accordance with FAR 13.106-2(b) (3). Offerors should identify past or current contracts (including Federal, State, and local government and private) for efforts similar to this requirement. Past performance information pertaining to the hotel facility (e.g. letters of recommendation, customer evaluations, etc.) indicating the quality of hotel and service during the past year. The past performance information pertaining to the hotel shall also include at least one reference from a group for which they provided services similar in scope to that of this upcoming 2017 Strategy and Defense Policy (SDP) Course. The Government shall consider this information, as well as information obtained from any other sources such as the Past Performance Information Retrieval System (PPIRS), when evaluating the past performance. The Government will monitor the Contractor's performance under this contract using on-site inspections and customer feedback. The contractor will be given the opportunity to correct or address any adverse findings resulting from observations and feedback. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor's ability to be selected for future contracts. (xv) Price - The Government will determine if the price is fair and reasonable in accordance with FAR 13.106-3. Award will be made on the basis of the lowest evaluated price meeting or exceeding the acceptability standards. (xvi) Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of this provision.The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 2015) applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Nov 2015) 52.203-3, Gratuities (Apr 1984) 52.203-6, Restriction on Subcontractor Sales to the Government (Sep 2006) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2016) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.204-13 System for Award Management Maintenance (Oct 2016) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2015) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (Aug 2013) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concern (Oct 2014) 52.219-8, Utilization of Small Business Concerns (Oct 2014) 52.219-14, Limitation on Subcontracting (Nov 2011) 52.219-28, Post Award Small Business Representation (Jul 2013) 52.222-3, Convict Labor (Jun 2003) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) 52.222-26, Equal Opportunity (Apr 2015) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212) 52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) 52.222-37, Employment Reports on Veterans (Jul 2014) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496) 52.222-50, Combating Trafficking in Persons (March 2015) (22 U.S.C. 7404(g)) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations (May 14) (42 U.S.C. 1792) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009) (41 U.S.C. 351, et seq.) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.233-2 Service of Protest (Sep 2006) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-11 Accepting and Dispensing of $1 Coin (Sep 2008) 52.252-1 Solicitation Provisions Incorporated by Reference (Jan 1991) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.204-7000 Disclosure of Information (Oct 2016) 252.204-7003 Control of Government Personnel Work Product Apr (1992) 252.204-7004 Alternate A System for Award Management (Feb 2014) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2015) 252.204-7015 Disclosure of Information to Litigation Support Contractors (Feb 2014) 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Oct 2015) 252.225-7012, Preference for Certain Domestic Commodities (Feb 2013) 252.225-7048, Export-Controlled Items (Jun 2013) 252.232-7006, Wide Area Workflow Payment Instructions (May 2013) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013) 252.243-7001, Pricing of Contract Modifications (Dec 1991) 252.243-7002, Request for Equitable Adjustment(Dec 2012) 252.244-7000 Subcontracts for Commercial Items (Jun 2013) (xvii) Submission Requirements: Offerors shall provide descriptive location of the hotel to Fort McNair, Washington, DC and provide a descriptive of each minimum acceptable requirement. Offerors shall provide past performance information pertaining to the hotel facility (e.g. letters of recommendation, customer evaluations, etc.) indicating the quality of hotel and service during the past year. The past performance information pertaining to the venue shall also include at least one reference from a group for which they provided services similar in scope to that of this upcoming seminar. The Offeror shall include the name, e-mail and phone number for all references. Past performance pertaining to the hotel venue must be from recent events (within the past year) held at the Offeror's facility. Offeror shall provide their cancellation policy and associated fees with the price submission and identify the applicable early and late checkout terms and conditions for the group. Questions shall be submitted by Thursday, December 21, 2017, 11:00 am EST. Quotes shall be submitted by Wednesday, December 27, 2017, 11:00 am EST with the pricing schedule provided in this combined synopsis/solicitation. Quotes shall be submitted via email to constance.v.house.civ@mail.mil with the Subject Line "HQ0013-18-Q-0016 Lodging Services for NESA SES 01-18, Feb 2-10, 2018. The contracting officer for this solicitation is james.e.washington.civ@mail.mil. Facsimile submission will not be accepted. Further details regarding this requirement can be found in the attached Performance Work Statement (PWS).