This Solicitation opportunity from Department Of State was posted on August 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
NEC - Chancery Fuel Dispenser Replacement
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
Solicitation 19PM0726Q0017 is a firm fixed-price request for quotations issued by the U.S. Embassy Panama City for the replacement of the NEC Chancery fuel dispensing system. The project entails the removal of existing equipment and the installation of a complete, integrated fuel management solution, including new diesel and gasoline dispensers, hoses, nozzles, card reader access control, fuel management software, and an administrative workstation. The contractor is responsible for all cabling, system integration, testing, commissioning, and providing on-site training for Embassy personnel. Performance will take place at the U.S. Embassy in Panama City, with equipment delivery estimated at 120 days after the Notice to Proceed and installation to be completed within 30 days of equipment receipt. The government will award the contract to the lowest priced, acceptable, and responsible offeror. To be considered, bidders must be registered in the System for Award Management (SAM) and submit their quotations in English via email to pnmprocreg@state.gov by September 3, 2026, at 3:30 p.m. local time. Required submission documents include the SF-1449, the completed schedule, Section 5 Representations and Certifications, proof of SAM registration, and evidence of a business presence in Panama. A site visit was scheduled for August 13, 2026, and all technical questions were due by August 17, 2026. Payment will be made in local currency via Electronic Funds Transfer within 30 days of receiving a proper invoice.
General Info
Contract Value
$118,500Place of Performance
Panama, PA-8, PANSet-Aside
Award Issued Date
Timeline
Submission Closed
Organization & Contact Information
Full Description
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0017
Enclosed is a Request for Quotations (RFQ) for NEC - Chancery Fuel Dispenser Replacement. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 3rd, 2026, 03:30p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- 1. SF-1449
- 2. Section 1, The schedule
- 3. Section 5, Representations and Certifications
- 4. Additional information as required in Section 3
- 5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on August 13th, 2026, at 10:00a.m. at U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors/quoters should contact Mr. Reinel Arcia ArciaRa@state.gov before August 11th, 2026, 12:00p.m. [local time] for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit it in writing by COB August 17th, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
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