NEC - Chancery Fuel Dispenser Replacement
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of State, through the U.S. Embassy in Panama City, is soliciting quotes for the replacement of the existing fuel dispensing system at its facility in Clayton, Panama, under solicitation number 19PM0726Q0017. The contract requires the supply and installation of a fully integrated fuel management system, including new diesel and gasoline dispensers, card reader access control, fuel management software, an administrative workstation with UPS, 100 meters of outdoor-rated cabling, and all associated components, with performance to be completed under a firm-fixed-price arrangement. The contractor must deliver all equipment to the embassy's location, where final inspection and acceptance will occur, as the contract specifies FOB Destination. All work must minimize disruption to embassy operations and comply with strict safety standards, including NRTL certification for electrical, fire, explosion, and mechanical integrity, and adherence to manufacturer specifications and industry standards for outdoor installations. Proposals must be submitted electronically by September 3rd, 2026, at 3:30 p.m. Panama local time to pnmprocreq@state.gov in Microsoft Word, Excel, or PDF format, with each file not exceeding 30MB; larger submissions must be split into multiple emails. Offerors are required to complete and submit the SF-1449 form, including Sections 1 and 5 with all representations and certifications, along with proof of current SAM registration, which is mandatory and must be active prior to submission. The award will be made on a lowest price technically acceptable basis, with technical acceptability determined solely by compliance with Section 3 requirements and responsibility assessed under FAR 9.1. A site visit is scheduled for August 13th, 2026, and all inquiries must be submitted in writing by August 17th, 2026. The contract includes specific clauses on whistleblower rights, anti-trafficking, sustainable products, cybersecurity compliance, OFAC sanctions screening, supply chain transparency, and mandatory reporting requirements, and imposes restrictions on contractor personnel’s identification and access to embassy facilities. Payment will be processed in local currency via EFT within 30 days of invoice receipt to the embassy’s financial office, and all invoices must be submitted electronically. Performance is expected to begin approximately 10 days after award, with delivery within 120 days and installation to be completed within 30 days thereafter.
General Info
Agency
NAICS
Place of Performance
Panama, PA-8, PANSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0017
Enclosed is a Request for Quotations (RFQ) for NEC - Chancery Fuel Dispenser Replacement. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 3rd, 2026, 03:30p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- 1. SF-1449
- 2. Section 1, The schedule
- 3. Section 5, Representations and Certifications
- 4. Additional information as required in Section 3
- 5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on August 13th, 2026, at 10:00a.m. at U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors/quoters should contact Mr. Reinel Arcia ArciaRa@state.gov before August 11th, 2026, 12:00p.m. [local time] for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit it in writing by COB August 17th, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
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