New Museum Archival Scanner

The Oklahoma Military Department is seeking a one-time procurement of a large-format, high-speed archival scanner designed to facilitate the digitization and preservation of historical materials such as books, documents, newspapers, and maps for the Oklahoma National Guard Museum. The contract, with an estimated value between $50,000 and $150,000, emphasizes strict compliance with detailed mandatory specifications outlined in the solicitation, which include advanced imaging technology, contact-free scanning, appropriate lighting standards, and capabilities to handle diverse media sizes and thicknesses. The procurement aims to acquire a scanner that meets federal digitization guidelines, ensures high-resolution output, and integrates seamlessly into existing workflows, with provisions for installation, training, and warranty support. The solicitation process involves comprehensive bid instructions, mandatory certifications such as non-collusion and debarment attestations, and adherence to general terms and conditions established by the state. Bidders are required to submit their proposals via the Oklahoma Supplier Portal by November 11, 2025, with the primary point of contact being Demeana Cornelius. Supporting documents include detailed specifications, cost sheets, and contractual terms to ensure transparency and compliance. This procurement is part of the Oklahoma Military Department’s broader efforts to preserve its historical artifacts through advanced digitization technology, ensuring long-term accessibility and protection of valuable cultural materials.