NEW PHONE MAINTENANCE CONTRACT

COMBINED SYNOPSIS/SOLICITATION NOTICE: Requirement Title: Maintenance of Telephone System Solicitation Number: 140A1619Q0388 Response Deadline: Wednesday, September 11, 2019 - no later than 3:00 P.M. Mountain Standard Time Points of Contacts: Contract Specialist: Michael Chavez +1 (555) 000-0000 contact@example.gov GENERAL INFORMATION 1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 2. This solicitation is being issued as a: Request for Quotes (RFQ). 3. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) 2019-05, effective 13 Aug 2019. 4. This acquisition is set-aside 100% for SMALL BUSINESS 5. North American Industry Classification System Code (NAICS) is 811213 - Communication Equipment Repair and Maintenance REQUIREMENT INFORMATION DELIVERABLES Scope of Work: Provide all labor, materials/supplies, equipment, transportation, and supervision necessary to service and maintain the AVAYA S8510/G650 Telephone System on BIE Haskell Indian Nations University campus. SEE STATEMENT OF WORK for details (attached) Place of Delivery/Performance/Acceptance: BIE Haskell Indian Nations University 155 Indian Avenue Lawrence, KS 66046 Contract Type/CLIN Structure: FIRM-FIXED PRICE THIS CLIN SHOULD BE THE AGGREGATE VALUE OF ALL: The contractor shall provide a unit price and amount for each of the following items within these CLINs: Line Item Description Period of Performance 0001 Phone Maintenance (see SOW for details); to include modem repair for voicemail system so that it may be accessible from Dairy Barn to Winnemucca #118 by the Telecom Phone Specialist 10/01/2019 through 09/30/2020 0002 Opt Yr 1 Phone Maintenance (see SOW for details) 10/01/2020 through 09/30/2021 0003 Opt Yr 2 Phone Maintenance (see SOW for details) 10/01/2021 through 09/30/2022 0004 Opt Yr 3 Phone Maintenance (see SOW for details) 10/01/2022 through 09/30/2023 0005 Opt Yr 4 Phone Maintenance (see SOW for details) 10/01/2023 through 09/30/2024 INSTRUCTIONS TO OFFERORS FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein: 1. Quotes in response to this solicitation must be submitted via email to the Contract Specialist listed above no later than the established deadline. All quotes submitted after the deadline will be considered untimely and ineligible for award. 2. The quote shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award. The quote shall not contain any extraneous information such as advertisements, or marketing information. 3. Pricing within quotes must be valid for 30 days. 4. All dollar amounts should be rounded to the nearest dollar: no pennies. 5. Complete the below contractor identification information. Company Name: Point of Contact: Address: Telephone Number: Discount Terms: Small Business: Yes/No DUNS #: CAGE #: All contractors submitting proposals must be registered in the SAM.gov, in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.SAM.gov. EVALUATION CRITERIA (a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Factor 1: Price Factor 2: Technical Acceptability (capability to deliver specified equipment within specified delivery timelines while complying with standard commercial regulations) Factor 3: Past Performance. Price - Price will be evaluated on a comparative basis amongst all received quotations and the Government's estimate. Technical Acceptability - the technical evaluation team will evaluate quotes by assigning a rating of "acceptable" or "unacceptable". The Government will rank all quotes in order of price (lowest to highest). The Government will then evaluate the lowest priced quote for technical acceptability. If determined to be technically acceptable, evaluation will stop, and an award will be made. If technically unacceptable, the Government will proceed to the next lowest priced quote for technical evaluation. Past Performance - Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". Contract Clauses: Contract Clauses: 52.204-7, System for Award Management; 52.204-13, System for Award Management Maintenance; 52.204-16, Commercial and Government Entity Code Reporting; 52.204-17, Ownership or Control of Offeror; 52.204-18, Commercial and Government Entity Code Maintenance; 52.204-19, Incorporation by Reference of Representations and Certifications; 52.204-22, Alternative Line Item Proposal; 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed; or Provided by Kaspersky Lab and Other Covered Entities; 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations Representation; 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under any Federal Law; 52.212-2, Evaluation Commercial Items; 52.212-4, Contract Terms and Conditions--Commercial Items; 52.217-5, Evaluation of Options; 52.219-1, Small Business Program Representations; 52.222-22, Previous Contracts and Compliance Reports; 52.222-25, Affirmative Action Compliance; 52.225-2, Buy American Certificate; 52.225-4, Buy American Free Trade Agreement ¿ Israeli Trade Act Certificate; 52.225-6, Trade Agreement Certificate; 52.225-18, Place of Manufacture; 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications; 52.232-1, Payments; 52.232-8, Discounts for Prompt Payment; 52.232-11, Extras; 52.232-39, Unenforceability of Unauthorized Obligations; 52.232-40, Providing Accelerated Payments to Small Business Subcontractors; 52.233-1, Disputes; 52.233-3, Protest After Award; 52.237-1, Site Visit; 52.243-1, Changes-Fixed Price; 52.244-6, Subcontracts for Commercial Items; 52.246-16, Responsibility for Suppliers; 52.247-34, F.o.b. Destination; 52.249-1, Termination for Convenience of the Government (Fixed-Price)(Short Form); 52.253-1, Computer Generated Forms; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive OrdersÂ, Commercial Items; 52.204-10, Reporting Executive Compensation and first Tier Subcontract Awards; 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred Suspended or Proposed for Debarment;52.219-28, Post Award Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-50, Combating Trafficking in Persons; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-1, Buy American Supplies; 52.232-33, Payment by Electronic Funds Transfer System for Award Management 52.252-1 Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of clause) 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil/ (End of clause) Department of the Interior Acquisition Regulation (DIAR) CLAUSES:1452.215-71, Use and Disclosure of Proposal Information, Department of the Interior; 1452.226-70, Indian Preference; 1452.280-1, Notice of Indian Small Business Economic Enterprise Set-aside; 1452.280-2, Notice of Indian economic enterprise set-aside; 1452.280-4, Indian Economic Enterprise Representation; 1452.280-3, Subcontracting Limitations ATTACHMENTS Attachment 1: SOW Phone Maintenance Haskell IA University