New Type I Ambulance on a 4500 or 5500 chassis

The contract involves the procurement of a single new Type I ambulance mounted on either a 4500 or 5500 chassis for Colquitt County Emergency Medical Service, with a posted deadline for bid submission on October 30, 2025. Bidders are instructed to submit sealed bids marked clearly as “Sealed Bid TYPE I AMBULANCE” to the County Purchasing Office in Moultrie, Georgia, by the specified date and time, with no electronic submissions permitted. The contract value is estimated between 200,000 and 300,000 dollars, and the county reserves the right to accept or reject any bid and waive formalities. Payment terms differ based on the method of payment—either 30 days after delivery if paid via purchase order or immediate upon delivery if paid with a county purchasing card. The scope includes detailed specifications for the ambulance’s modular body, chassis, safety features, lighting, and equipment, emphasizing compliance with DOT and NFPA standards, with certain features and equipment locations adjustable at a pre-construction meeting. The bid must include a warranty explanation, listing of standard equipment, and the identity of the equipment, along with earliest and latest delivery dates. The solicitation does not incorporate or reference federal or state FAR clauses or other standard contractual provisions; instead, it is governed solely by the explicit terms outlined within the bid documents. There are no references to standard contract clauses, security requirements, or specific inspection and acceptance procedures; acceptance appears contingent on compliance with the specifications and successful delivery to the county. The specifications are attached as the primary supporting document, detailing technical and safety requirements but without additional exhibits or referenced attachments. The evaluation process is primarily based on bid compliance, price, delivery schedule, and warranty, with no formal weighting or rating scheme specified. Administrative contacts include the Purchasing Agent, EMS Director, and Maintenance Superintendent, who oversee bid submission, contract administration, and performance. Overall, the contract emphasizes adherence to detailed technical specifications, timely delivery, and straightforward administrative procedures, with minimal contractual complexity beyond standard bid submission and acceptance conditions.