Nez Perce-Clearwater National Forests, Cone Collection

SYNOPSIS/SOLICITATION AG-02RC-S-16-0123 is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (see attached Solicitation). This solicitation is issued as a Request for Quotation (RFQ) and the documents incorporate provisions and clauses in effect through Federal Acquisition Circular 2005-89. This procurement is set aside for Small Business. The NAICS code is 113210 and the Small Business Size Standard is $11 million average annual receipts of a firm over three years. DESCRIPTION OF REQUIREMENT AND LOCATION Work consists of collecting cones on the Nez Perce-Clearwater National Forests. The work sites may be located on any district of the forest. Maps of tree locations will provided at time of contract award. See attached Solicitation pages 9-10 under Scope of Work and Location and Description for details. SCHEDULE OF ITEMS The Schedule of Items includes a Base Year plus two (2) Option Years each with 16 line items for Operational Cone Collection (tree climbing and trees to be felled by Contractor and Government) for Douglas-fir, Lodge Pole Pine, Ponderosa Pine, White Bark Pine, Western Larch, White Pine, and Western Red Cedar. The Pay Unit is by Bushel and Tree. See attached Solicitation pages 3-7 for details. DATES Base Year plus two (2) option years from 2016-2019. See attached Solicitation page 9 under Period of Performance. CONTRACT CLAUSES applicable to this solicitation are listed below (see attached Solicitation for incorporation by reference, full text, and addenda): FAR 52.212-1 Instructions to Offerors - Commercial Items (OCT 2015) 52.212-2 Evaluation-Commercial Items. (OCT 2014) FAR 52.212-4 Contract Terms and Conditions - Commercial Items (MAY 2015) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JUN 2016) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) 52.219-13 Notice of Set-Aside of Orders (NOV 2011) 52.219-28 Post Award Small Business Program Rerepresentation (JUL 2013) 52.222-3 Convict Labor (JUN 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-41 Service Contract Labor Standards (MAY 2014) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232.33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) FAR 52.217-8 Option to Extend Services. (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) FAR 52.232-19 Availability of Funds for the Next Fiscal Year. (APR 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013) AGAR 452.211-74 Period of Performance. (FEB 1988) AGAR 452.215-73 Post Award Conference. (NOV 1996) AGAR 452.236-72 Use of Premises. (NOV 1996) AGAR 452.237-74 Key Personnel. (FEB 1988) SOLICITATION PROVISIONS FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Federal Acquisition Regulations https://www.acquisition.gov/?q=browsefar Agriculture Acquisition Regulations www.usda.gov/procurement/policy/agar.html FAR 52.212-1 Instructions to Offerors - Commercial Items (OCT 2015) FAR 52.217-5 Evaluation of Options. (JULY 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). FAR 52.237-1 Site Visit. (APR 1984) Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. There is not a scheduled site visit. If you need more information, call Clare Brick at 208-963-4208. ADDENDA TO FAR 52.212-1 Instructions to Offerors - Commercial Items (OCT 2015) SYSTEM FOR AWARD MANAGEMENT (SAM) In order to be eligible for a contract award under this solicitation, quoters must be completely registered in the System for Award Management (SAM) via www.sam.gov. INVOICE PROCESSING PLATFORM (IPP) The Forest Service is utilizing the Invoice Processing Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. The IPP is a secure Government-wide, Web-based invoice processing service. Visit www.ipp.gov to learn more. Upon award of a contract, Contractors must enroll at www.ipp.gov/vendors/enrollment-vendors.htm. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer be accepted. PROCUREMENT TECHNICAL ASSISTANCE CENTER (PTAC) www.aptac-us.org For FREE service concerning questions about SAM registration, certifications, or assistance with preparing quotes, proposals, or bids, contact the PTAC office at the following locations: Idaho State PTAC www.idahosbdc.org/ptac 1910 University Dr. Boise, ID 83725-1655 Gary Moore, CCAS Program Manager (208) 426-1741 garymoore@boisestate.edu Lee Velten Idaho PTAC Program Analyst (208) 426-1742 leevelten@boisestate.edu Montana West and Flathead County Economic Development www.dobusinessinmontana.com 44 2nd Ave. W. Kalispell, MT 59901 Doug Bolender, CCAS Government Contracting Advisor (406) 257-7711 ext 5 doug@dobusinessinmontana.com IDAHO WORKERS COMPENSATON LAW (a) Prior to award of any contract subject to Idaho Workers' Compensation Laws, the Contractor must provide a completed State of Idaho Certificate of Verification of Workers' Compensation Insurance form to the Government. This form will be submitted to the Idaho Industrial Commission by the Government in order to assure that the Contractor in line for award has the required worker's compensation coverage or is exempt from the requirement for coverage. (b) A copy of the State of Idaho Certificate of Verification of Workers' Compensation Insurance form has been provided for use in the Attachments and shall be completed and submitted as part of the offer. (c) This certificate of verification shall be fully executed by the Contractor and signed by the Industrial Commission Compliance Officer prior to award of the contract. SUBMISSION OF QUOTES Request for Quotes will be accepted NO LATER THAN 4:00 p.m. Pacific Time on August 15, 2016. Submit the following as your Quote: 1. Schedule of Items with pricing and Contractor/Quoter information (see attached Solicitation pages 3-6) 2. Experience Questionnaire Form (attached or different format may be used which addresses all items on the Experience Questionnaire such as Relevant Past Performance, Key Personnel Experience and Qualifications, and Work Plan and Production Schedule) 3. Safety Plan 4. Work Plan and Production Schedule Submission Methods: **Email: mpdaniel@fs.fed.us Mail: USDA Forest Service ATTN: Marion Daniel, Contracting 3815 Schreiber Way Coeur d'Alene, ID 83815 Fax: 208-765-7229 (confirm receipt) **Email (PDF documents) is the preferred method for submission of quotes. EVALUATION FACTORS The Government will award one or more contracts resulting from this solicitation to the responsible quoters whose quotes conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (a) RELEVANT PAST PERFORMANCE. Provide a list of all similar contracts performed by the individuals proposed for this project within the past three years. Include references with a contact name and current telephone numbers. We will assess your history of performing quality and timely work and your commitment to customer satisfaction. (b) KEY PERSONNEL QUALIFICATIONS AND EXPERIENCE. Identify the individuals who will perform the work under this contract and describe their experience and qualifications in this type of work. Also address specialized experience tree improvement skills and identifying tree phenology and morphology in accordance with Region 1 standards and knowledge of the field conditions to be encountered, including local species and habitat types. (c) WORK PLAN AND PRODUCTION SCHEDULE. Provide a work plan that demonstrates your ability to complete the work within the required performance period. This would include approximate dates of performance for each Item quoted on, number of workers, production rates anticipated, and equipment to be used. Address any limitations in the total amount of work you could accept. (d) SAFETY PLAN. A written safety plan shall be provided to the Forest Service specifying the Contractor's plans to ensure maximum safety during performance of the work for your employees and any public persons on your work site. (e) PRICE. Prices submitted in the Schedule of Items will be evaluated for reasonableness and the degree to which they reflect an understanding of the work requirements. The Government may screen the quotations on price and those quotations determined to be unreasonably high will not be further considered. EXPERIENCE QUESTIONNAIRE The Experience Questionnaire will be used to make an evaluation and arrive at a determination as to whether the quotation will meet the requirements of the Government. It must present sufficient information to reflect a thorough understanding of the requirements and a detailed description of the techniques, procedures, and program for achieving the objectives of the specifications/statement of work. Experience Questionnaires which merely paraphrase the requirements of the Government's specifications/statement of work or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable for award. As a minimum, the Experience Questionnaire must clearly provide the following criteria, which are approximately equal in importance.