This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This solicitation document and incorporated provisions and clauses are those in effect through the December 26, 2014 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2005-78. This acquisition is a NOT a small business set-aside. The NAICS code is 423410, Photographic Equipment and Supplies Merchant Wholesalers. This announcement constitutes the formal Request for Proposal (RFQ) and NO additional written solicitation will be issued. The resultant purchase order will be firm fixed price. It is anticipated that ONE AWARD will be made from this solicitation. The period of performance shall be on or around February 15, 2015 to February 14, 2016 with four successive one year option periods. It is the intent of the National Library of Medicine (NLM) to procure a "V" cradle system scanner to digitize print materials that cannot be scanned on the Library's existing flatbed scanner and the technical support and maintenance including recalibration, replacement of worn or defective parts and software upgrades. Vendor shall furnish services, qualified personnel, material, equipment and/or facilities as needed to perform the work as stated on Statement of Work (SOW). ****The Statement of Work of this requirement is included below following the series of asterisks. All offers received within 15 days from the date of publication of this synopsis will be considered by NLM. NLM requires an electronic proposal to be submitted via the NLM electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov/NLM. Responses must be submitted via ONLY ONE .pdf document electronically as outlined here and must be received in the eCPS system by January 30, 2015 by 9:00AM Eastern time, and must include pricing information and meet NLM's selection criteria. NLM Synopsis No. NIHLM2015340. For directions on using eCPS, go to https://ecps.nih.gov/NLM/home/howto and click on "How to Submit." NOTE: To submit your electronic proposal using eCPS, all offerors must have a valid NIH External Directory Account, which provides authentication and serves as a vehicle for secure transmission of documents and communication with the NLM. The NIH External Directory Account registration process may take up to 24 hours to become active. Submission of quotes by facsimile or e-mail are NOT accepted. Firms interested in responding to this notice must be able to provide the professional services required by NLM. The offeror shall include all information necessary to document and/or support the qualification criteria in one clearly marked section of its proposal. All responses from responsible sources will be considered. Inquiries regarding this procurement may be made via email to Maryann Carroll, Contract Specialist maryann.carroll@nih.gov no later than January 26th, 2015 at 12:00 P.M. EST. Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR). The following clauses and provisions shall apply to this acquisition and maybe obtained from the web site: FAR 52.212-1, Instructions to Offerors-Commercial Items (February 2012), FAR 52.212-2, Evaluation-Commercial Items (January 1999). Offerors are advised to provide with their offer a completed copy of the following provisions: FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (December 2012)-With DUNS Number Addendum [52.204-6 (April 2008)]. The following FAR clauses apply to this acquisition: FAR 52.214-4, Contract Terms and Conditions-Commercial Items (February 2012)-With Addenda [Stop Work Order, FAR 52.242-15 (August 1989) and Year 2000 Compliance (July 1997)]; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (January 2013), as well as the following clauses cited therein: FAR 52.232-18, Availability of Funds (April 1984); FAR 52.242-15, Stop Work Order (August 1989) with Alternate I (April 1984); FAR 52.242-17, Government Delay of Work (April 1984); and FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (October 2003). ************************************************************ National Library of Medicine Requirement for "V" Cradle Digital Imaging System The National Library of Medicine needs a dual-camera adjustable "V" cradle imaging system to capture images of rare books and other print material, including bound volumes up to 6" thick with page dimensions up to 17" X 24", at a minimum 400 ppi (non-interpolated), without extensive manual adjustment and pose no risk of damage to the items being scanned. Ergonomic considerations are of high importance. The device shall allow the operator to sit while working and complete image capture tasks without undue stress associated with repetitive turning or reaching beyond what is necessary to position books in the cradle and turn pages. The system shall include LED lighting that does not shine directly into the operator's eyes or subject the operator to intense glare. A "V"-shaped non- reflective glass platen shall be provided to secure materials for imaging. Operator control of the platen shall be both manual and mechanical (pneumatic or hydraulic) to mitigate risk of either operator injury or damage to items being digitized. Image resolution shall be verifiable using a device calibration target and analysis software system that can analyze images of the target according to the latest version of Federal Agencies Digitization Guidelines Initiative (FADGI) specifications. The imaging system shall be capable of producing images that meet current FADGI quality benchmarks for capture at a minimum of 400 and up to 600 ppi, and include software that enables the operator to view captured images on a monitor in the correct orientation without additional adjustment. The Library shall be able to configure automated transfer of images created using this system into docWorks image processing software. The imaging system housing shall make it possible to position the monitor where it can be easily viewed by the operator. The software shall support sRGB color space and be capable of providing uncompressed 24-bit color TIFF files that conform to ISO 12234-2. System shall include ongoing technical support and maintenance, including recalibration, replacement of worn or defective parts and software upgrades as needed.
