NOTICE AND REQUEST FOR EXEMPTION - JET-A TURBINE FUEL FOR THE HAWAI'I FIRE DEPARTMENT

The County of Hawaii, through the Hawaii Fire Department, has issued a sole source exemption request under HRS §103D-102(b)(4) for the procurement of Jet-A turbine fuel to support emergency aviation operations across the state. This non-competitive action, identified as Solicitation No. 27-0013, seeks to source fuel exclusively from three pre-authorized fixed-base operators: Atlantic Aviation, Million Air, and North Shore Aviation Services, due to operational necessity and logistical constraints that render competitive bidding impractical. The contract term spans one year from July 1, 2026, to June 30, 2027, with fuel delivery required at key airfields including Hilo International, Kona International, Daniel K. Inouye International, Kalaeloa, and Kawaiapai Airfield. The estimated value is $100,000, based on the single quoted amount from Atlantic Aviation, though pricing from other vendors is not disclosed. All fuel purchases must be pre-approved by designated Fire Department management, verified against delivery receipts, and processed through the County’s Fiscal Division in compliance with internal accounting procedures. Objections to the exemption must be submitted electronically through the OpenGov portal by the deadline of July 24, 2026, and will temporarily halt the procurement process pending review by the Chief Procurement Officer. Written objections emailed to the Purchasing Division will not be accepted. The procurement relies on administrative oversight rather than formal evaluation factors or competitive trade-offs, with award decisions contingent upon pricing and fuel availability when multiple vendors are operational. Inspection and acceptance occur at the point of delivery, with the government responsible for verification based on documentation rather than physical testing. No formal FAR clauses, packaging standards, quality specifications, or vendor certifications such as UEI, CAGE, or small business status are required or included. The contract does not specify FOB terms, option periods, or volume ranges, and all invoicing must be submitted through standard County channels. The primary point of contact for inquiries is Nikol Lonokapu, Accountant IV, and no formal COR, COTR, or PCO designations are provided in the documentation.