Notice Inviting Request For Proposal (RFP) For Preparation Of Concept Plans And Strategies For Creating A Downtown/Gathering Place Experience

1. Project Initiation & Kickoff 1.1 Conduct a project kickoff meeting with City staff to confirm goals, schedule, communication protocols, and deliverables. Deliverable: Kickoff meeting summary notes; finalized project schedule; communication protocol. 2. Initial Discussions with staff and willing partner/property owner(s) and Site Familiarization 2.1 Conduct initial working sessions with staff and the identified partner/property owner(s) to discuss, among other things, creating a shared vision, understand site details (constraints and opportunities), current leasehold situation, current zoning and allowable land uses, discuss pathway to an expedited development process and high-level concepts of uses that could be blended together to create unique gathering spaces. 2.2 Conduct site visit(s) to understand the property(ies) being considered Deliverable: Meeting summary notes and site visit documentation (maps, photos, notes); summary of initial findings.3. Concept Development and Preliminary Layouts 3.1 Prepare initial vision concepts and/or site layouts reflecting updated market conditions, and community values. 3.2 Develop alternative scenarios, including varying housing densities, commercial uses, and amenity mixes. Deliverable: Draft concept plan package (two to three alternatives), including layouts, renderings, or diagrams suitable for community feedback.4. Stakeholder Engagement and Facilitation 4.1 Facilitate discussions with interested stakeholder groups which include, but is not limited to, residents, business owners, and community organizations. 4.2 Engage governing boards including the Planning Commission, City Council, and applicable subcommittees. 4.3 Document stakeholder comments and feedback for use in refining concepts. Deliverable: Stakeholder meeting summaries; presentation materials; stakeholder feedback log.5. Public Outreach and Communications Support 5.1 Assist City staff and the City Communications Manager/team in designing and implementing a public outreach campaign. 5.2 Assist the City’s Communications Manager/team in facilitating community engagement events, such as workshops, charrettes, and open houses. 5.3 When directed by the city, prepare supporting outreach materials for distribution via print, web, and social media. Deliverable: Summary of the outreach plan and calendar.6. Land Use and Zoning Review 6.1 This task will involve coordination with the City’s Community Development Department staff in order to review existing land use and zoning laws in Agoura Hills, including state housing requirements and City-specific regulations. 6.2 Identify regulatory barriers and opportunities for implementation. Deliverable: Technical memorandum summarizing land use/zoning findings and implications for concept plans.7. Recommendations and Implementation Tools 7.1 Recommend policy and regulatory tools to advance the concept plan, including but not limited to: • Development agreements with property owners • Zone changes or overlay districts • Updates to or creation of a new Specific Plan 7.2 Provide guidance on balancing viable housing densities with possible City amenities such as grocery markets, breweries, boutique retail, cultural/performing arts spaces, hotels, and community gathering areas. Deliverable: Implementation Strategy Report outlining recommended tools, policy options, and steps forward.8. Revised Concept and Final Deliverables8.1 Incorporate stakeholder and community feedback into a revised concept plan.8.2 Present final deliverables to City Council and other governing bodies as directed. Deliverables:• Final Concept Plan document (digital and print-ready) including visuals, land use alternatives, and engagement summary.• Presentation slide deck for City Council, Planning Commission, and community distribution