Notice of Intent for DataRay equipment D4 upgrade

The U.S. Department of Health and Human Services, through the Program Support Center Acquisition Management Service and on behalf of the Indian Health Services, intends to sole-source a contract to DataRay Inc. for the upgrade of its existing barcode wristband system from the D3 to the D4 platform at the Cheyenne River Health Center in Eagle Butte, South Dakota. This action is justified under FAR 12.102(a) due to the proprietary nature of the DataRay system and the fact that only DataRay Inc. possesses the technical capability to perform the upgrade, as the current D3 platform has reached end-of-life and poses significant operational and cybersecurity risks. The upgrade is critical to sustaining essential patient care workflows, including admissions, medication administration, and lab processing, by ensuring continued compatibility with Zebra printers and the Resource and Patient Management System (RPMS). No competitive solicitation is planned, and no formal evaluation factors, pricing details, or contract line items are included in this presolicitation notice, which serves solely to announce intent to award a sole-source purchase order under simplified acquisition procedures. The response deadline for any potential offerors to submit a capability statement is June 18, 2026, and submissions must be emailed to Chantal Cornelius at HHS. The place of performance is designated as Eagle Butte, SD, while the contracting office is located in Rockville, MD. No formal contract clauses, packaging specifications, inspection criteria, or certification requirements are detailed in the notice, and no contract value, funding identifiers, or invoicing mechanisms are specified, as this document is a pre-award notice and not a finalized agreement.