Notice Of Intent To Award To Parentsquare

NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS The Canyons School District Department of Purchasing is publishing this notice pursuant to the Utah Procurement Code. The Conducting Procurement Unit submitted this form to the Department of Purchasing claiming that it intends to award a contract without competition if it is determined by the Department of Purchasing, in writing, that:
there is only one source for the procurement item; transitional costs are a significant consideration in selecting a procurement item; or the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
  Determination of Other Interested Vendors The intent of this notice is to determine if there are any other interested and qualified vendors that meet the specifications of this notice. Any such vendors must submit the following information:
The name of the contesting person; and A detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor should include:
Documentation that your firm can provide a comparable or better procurement item that meets or exceeds the specifications; Documentation that your firm can also provide the same proprietary procurement item or an equivalent procurement item; and If transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with your firm’s anticipated transitional costs.
Regardless of any prior communications with the Department of Purchasing or the District, all vendors interested in responding to this notice must submit a response to this posting containing complete responses to all of the information requested above. DO NOT CONTACT THE CONDUCTING PROCUREMENT UNIT. Any questions regarding this notice, including obtaining additional information, can be obtained through the Department of Purchasing during the publication period. No action is required if you agree with this notice. If, after the public notice period has passed, the Department of Purchasing determines that there are other interested and qualified vendors that meet the specifications of this notice, the Department of Purchasing will not award a contract pursuant to this notice. If, after the public notice period has passed, no valid challenges have been received, then the Department of Purchasing may award a contract to the identified vendor without competition. Please read the entire form very carefully before responding to this notice.  
Product and/or service to be purchased: Classroom Messaging Application For Engaging Parents Students And Teachers
Proposed Sole Source Supplier: ParentSquare  Estimated value of the contract/purchase order: $190,000.00 annually   ParentSquare provides the following services:
- Classroom Communication - w/StudentSquare - Social Media and Website Share - Direct Messaging (Photo and File Sharing) - Language Translation - Oversight and Reporting - Directory (search by name, e-mail, phone, student) - Calendar and RSVP - Parent-Teacher Conferences - Surveys and Polls - Volunteering and Sign-Ups - Forms and Permissions Slips - Newsletter Templates
 
Sole source will be valid from (07/01/2025) through (06/30/2030).