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Notice of Intent to Sole Source – CareWare License Maintenance Contract

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NOI-OD-26-004905Federal

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The National Institutes of Health (NIH) Clinical Center is issuing a one-year sole source contract for continued licensing, maintenance, and support of the Careware Nurse Self-Scheduling and Productivity System from July 1, 2026, through June 30, 2027. This system is integral for efficient monthly staff scheduling and provides essential data for budgetary planning and staffing decisions within the Nursing Department. The procurement is conducted under Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, specifically allowing sole source acquisition given that only one source is reasonably available to maintain uninterrupted system availability. No solicitation document will be issued, and quotations will not be requested as this notice serves as an announcement of intent, not a request for proposals. The acquisition is identified under NAICS code 541512 and PSC code D301 and is posted by the NIH Office of Purchasing and Contracts in Bethesda, Maryland. Interested parties may submit comments referencing the posting number directly to the contract specialist, Ryssa Nix, via email before the close date of May 14, 2026, at 12 pm EST. This action ensures the continuous operation of a vital scheduling system within the Clinical Center, aligning with NIH’s operational needs and maintaining compliance with federal procurement regulations tailored for simplified acquisition scenarios.

General Info

NIH awards sole source one-year contract for Careware Nurse Scheduling system maintenance July 2026-June 2027.

Agency

Department Of Health And Human Services → National Institutes Of Health Olao

NAICS

541512 - Computer Systems Design Services View NAICS

Place of Performance

Bethesda, MD, 20892, USA

Set-Aside

NONE

Documents

(1)

Sole Source License and Maintenance for Careware Nurse Scheduling System SOW

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Timeline

PhasePresolicitation
Posted

Presolicitation

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → National Institutes Of Health Olao
Contacts1 person available
OfficeBETHESDA, MD, 20892, USA
Organization / Agency
Department Of Health And Human Services → National Institutes Of Health Olao
Office AddressBETHESDA, MD, 20892, USA
Contacts
Chris Ryssa Nix
contact@example.gov

Full Description

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This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested.


This procurement is for a one-year (07/01/2026 – 06/30/2027) contract to provide continued licensing, maintenance, and support for the Careware Nurse Self-Scheduling and Productivity System currently deployed within the NIH Clinical Center Nursing Department. This system improves efficiency in generating monthly staff schedules and provides critical data to support budgetary planning and staffing decisions. This is a sole source requirement to ensure uninterrupted system availability and operational continuity.


This acquisition is being conducted using policies unique to the Federal Acquisition Regulation (FAR) Part 13 –Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstance of the contract action deem only one source reasonably available. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.


Comments to this announcement, referencing this posting number, may be submitted to the NIH, Clinical Center, Office of Purchasing and Contracts, prior to the closing date specified in this announcement, to the attention of Ryssa Nix, Contract Specialist via email to Ryssa.nix@nih.gov by close date.


Notice Type: Notice of Intent


NAICS Code: 541512


PSC Code: D301


Posted Date: 05/07/2026


Close Date: 05/14/2026 12pm EST


End User IC: Clinical Center


POC Name: Ryssa Nix


Email Address: Ryssa.nix@nih.gov

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