Notice of Intent to Sole Source – CareWare License Maintenance Contract
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This is a notice of intent for a sole-source, firm-fixed-price contract under FAR Part 13 Simplified Acquisition Procedures to continue licensing, maintenance, and 24/7/365 technical support for the Careware Nurse Self-Scheduling and Productivity System at the NIH Clinical Center in Bethesda, Maryland. The contract period spans from July 1, 2026, to June 30, 2027, and is justified solely on the grounds that Care Systems, the original developer, is the only source capable of providing the proprietary software updates, system integration, and uninterrupted support necessary to avoid operational disruption, data migration risks, and clinical workflow interference. The acquisition is not open to competition, and no solicitation or quotation will be issued, as the contracting officer has determined that only one responsible source exists under FAR 13.106-1(b)(1). All Contractor personnel must obtain and maintain an NIH Contractor Badge, complete required background checks and annual security training, and strictly comply with NIH data protection, access control, and security policies, with all data generated under the contract considered Government property. Organizational conflicts of interest must be fully disclosed and mitigated per FAR Subpart 9.5, and the Contractor is required to provide continuous technical support including federal holidays to ensure system reliability, rapid issue resolution, and sustained alignment with nursing department workflows and budgetary planning needs. Comments on the sole-source justification may be submitted via email to the Contract Specialist by May 14, 2026, at 12:00 PM EST, but no formal proposals will be accepted or evaluated.
General Info
Agency
NAICS
Place of Performance
Bethesda, MD, 20892, USASet-Aside
Timeline
Organization & Contact Information
Full Description
This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested.
This procurement is for a one-year (07/01/2026 – 06/30/2027) contract to provide continued licensing, maintenance, and support for the Careware Nurse Self-Scheduling and Productivity System currently deployed within the NIH Clinical Center Nursing Department. This system improves efficiency in generating monthly staff schedules and provides critical data to support budgetary planning and staffing decisions. This is a sole source requirement to ensure uninterrupted system availability and operational continuity.
This acquisition is being conducted using policies unique to the Federal Acquisition Regulation (FAR) Part 13 –Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstance of the contract action deem only one source reasonably available. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.
Comments to this announcement, referencing this posting number, may be submitted to the NIH, Clinical Center, Office of Purchasing and Contracts, prior to the closing date specified in this announcement, to the attention of Ryssa Nix, Contract Specialist via email to Ryssa.nix@nih.gov by close date.
Notice Type: Notice of Intent
NAICS Code: 541512
PSC Code: D301
Posted Date: 05/07/2026
Close Date: 05/14/2026 12pm EST
End User IC: Clinical Center
POC Name: Ryssa Nix
Email Address: Ryssa.nix@nih.gov
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