Occupational Medicine Staffing Services and Electronic Health Records Management

The City of Phoenix Fire Department is soliciting proposals for a contractor to provide comprehensive medical and occupational health professional staffing services for its Fire Department Health and Wellness Center (PFDHWC). The contract includes the provision and management of an electronic medical records (EMR) system to support records retention, scheduling, and documentation, ensuring compliance with evolving industry standards and federal regulations including OSHA and NFPA standards 1580 and 1582. The services target the holistic health of firefighters, encompassing physical, mental, and emotional wellbeing, and include annual physical fitness evaluations, pre-hire exams, health screenings with appropriate follow-ups, exposure counseling, industrial injury assessments, diagnostic referrals, physical therapy rehabilitation, and case management. Maintaining confidentiality and protecting members' health information privacy according to national standards is a critical requirement. The contractor must also integrate the Fire Joint Labor Management Wellness-Fitness Initiative as appropriate. The solicitation, identified as RFP PS-26-0128 and managed by the City of Phoenix Finance Central Procurement office, focuses on compliance with federal and local protocols, including procurement regulations and disadvantaged business enterprise participation requirements where applicable. The contract emphasizes adherence to federal certifications involving tax liability, debarment, suspension, lobbying, and Buy America requirements when relevant. Although primarily targeting occupational medicine and electronic health records management for the PFDHWC, the overall procurement process is structured to ensure transparency, inclusion of small and disadvantaged business participation, and strict compliance with contract administration protocols. Key contacts for the solicitation include the designated procurement manager from Phoenix, and responses are managed through the City’s procurement portal with scheduled deadlines for submission and amendments as needed.