This Solicitation opportunity from California was posted on November 30, 2023. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The contract involves the California Office of Planning & Research (OCPSC) seeking a contractor to provide comprehensive printing, packaging, storage, and delivery services for a wide range of campaign assets and materials across approximately 200 locations throughout California. The solicitation, titled OCPSC23102 - Printing Services, was posted on November 30, 2023, with a response deadline of January 18, 2024. The scope of work has been updated through multiple addenda, including modifications to the scope, cost sheets, and distribution lists, ensuring clarity and completeness for potential bidders. The contract emphasizes logistical support for campaign materials, requiring efficient handling from printing to distribution, with an emphasis on timely delivery across the state.
A Notice of Intent to Award is scheduled to be publicly posted on January 11, 2024, indicating the agency’s plan to select a contractor. The procurement process incorporates updates to minimum qualifications and clarifications to ensure compliance, with detailed instructions provided through attached documents and addenda. The contract is managed by Timothy Apodaca, and interested parties can access further details via the California eProcurement portal. The overall goal is to secure a reliable vendor capable of managing large-scale printing and distribution operations to support statewide campaign efforts, ensuring materials reach designated locations efficiently and on schedule.
HighAI Summary for Addendum II to IFB Solicitation - Key Dates and Attachments Update: Addendum II updates the IFB solicitation with revised key action dates including bid receipt deadlines, bid opening, and intent to award dates. It revises Exhibit A to add language about a new Attachment 22 - Distribution List, updates Attachment 3 to include shipping costs, and adds Attachment 22 as a new document. All other exhibits and attachments remain unchanged. This amendment is critical for bidders to note updated schedules and scope changes.
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PDF, High priority: read this firstamendment
HighAI Summary for Addendum I to IFB Solicitation - Minimum Qualifications Update: Addendum I updates the IFB Solicitation's Minimum Qualifications section and attachments related to Proposal Certification and Contractor Clauses. It clarifies the minimum qualifications required for bidders, including a minimum of three years of relevant printing services experience, technical knowledge in printing industry, graphic design, and project management. The addendum also specifies the need for evidence such as resumes, references, and project summaries to demonstrate qualifications. Additionally, it requires submission of at least three samples of completed similar printing products to meet quality standards as per the Scope of Work.
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PDF, High priority: read this firstpreference-request
HighAI Summary for Attachment 15 - TACPA Preference Request STD 830: This document is the Target Area Contract Preference Act (TACPA) Preference Request form STD.830 (REV.1/2005) used to request TACPA preferences for bids exceeding $100,000. It requires bidders to certify that they will perform a specified percentage of labor hours in designated California distressed areas to qualify for a 5% worksite preference and an additional 1% to 4% workforce preference. The form includes sections for identifying firms and worksites, reporting projected labor hours, and certifying compliance under penalty of perjury. Instructions and criteria for eligibility are provided, emphasizing the importance of accurate reporting and the limitations on preference percentages.
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PDF, High priority: read this firstcontract-document
HighAI Summary for Attachment 19 - Draft Standard Agreement STD 213: This document is Attachment 19, a Draft Standard Agreement (STD 213, Rev. 04/2020) used by the State of California Department of General Services. It outlines the contractual relationship between the State and a contractor, including terms such as agreement number, term, maximum amount, and incorporated exhibits (Scope of Work, Budget Detail and Payment Provisions, General Terms and Conditions, Special Terms and Conditions). The document includes sections on project management, scope of work, project representatives, invoicing, payment provisions, budget contingency, prompt payment, and budget revisions. It serves as a formal contract template for state procurements, detailing responsibilities, financial terms, and administrative procedures.
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XLSX, High priority: read this firstcost-sheet
HighAI Summary for Attachment 3 - Contractor Cost Sheet: This document is Attachment 3, a Contractor Cost Sheet used for estimating costs related to printing services. It provides a good-faith estimate for various printed assets such as door hangers, flyers, posters, banners, lawn signs, reports, and buttons, with estimated quantities and placeholders for cost per unit and total basis of award amounts. The sheet clarifies that the actual services rendered may vary and reimbursement will be based on actual services approved by the OCPSC Project Manager. The maximum contract amount is capped at $1,000,000. Shipping and handling costs will be reimbursed at cost and are included in the total basis of award calculation.
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PDF, High priority: read this firstbidder-declaration
HighAI Summary for Attachment 7 - Bidder Declaration Form: This document is the Bidder Declaration Form for a California state procurement. It requires prime bidders to identify their California certifications such as MB, SB, NVSA, or DVBE, and to declare if subcontractors will be used. The form includes a table for listing subcontractors with details on their certifications, work performed, and compliance status. Instructions clarify the requirements for certified bidders to provide a commercially useful function and specify conditions for DVBE brokers and equipment rental ownership. The form must be signed certifying the truthfulness of the information provided. This version includes detailed instructions for completing the form and verifying subcontractor status.
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DOCX, High priority: read this firstcuf-certification
HighAI Summary for Attachment 8 - Commercially Useful Function Certification: Attachment 8 is the Commercially Useful Function (CUF) Certification form that bidders must complete and submit with their proposal. It applies to certified small business (SB), micro business (MB), and Disabled Veteran Business Enterprise (DVBE) contractors, subcontractors, or suppliers. The form requires answering five CUF requirement questions to ensure the business performs a distinct and responsible function under the contract. A written statement detailing the role, services, and goods provided must be included. Failure to meet CUF requirements may result in a proposal being deemed non-responsive. The document includes certification and signature sections for the bidder to affirm compliance.
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PDF, High priority: read this firstcontractor-certification-clauses
HighAI Summary for Contractor Certification Clause CCC 04/2017: This document titled 'Contractor Certification Clause CCC 04/2017' is a certification form used by contractors to legally bind themselves to various compliance clauses under California law. It includes certifications related to nondiscrimination, drug-free workplace requirements, National Labor Relations Board compliance, pro bono legal service efforts, expatriate corporation status, sweatfree code of conduct adherence, domestic partner benefits, and gender identity compliance. The document also outlines conflict of interest rules for current and former state employees and labor code/workers' compensation provisions. The certification is made under penalty of perjury and is intended for contractors doing business with the State of California.
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DOCX, High priority: read this firstcertification
HighAI Summary for Darfur Contracting Act Certification Form: This document is the Darfur Contracting Act Certification form required under Public Contract Code section 10478. It must be included in the technical proposal for eligibility to submit a bid or proposal. The form requires bidders or proposers to certify whether they have had business activities outside the United States in the past three years and whether they are a scrutinized company as defined in Public Contract Code section 10476. There are three certification options to choose from, with the third option requiring a signed certification under penalty of perjury. Proposals missing this form or the required certification will be disqualified.
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PDF, High priority: read this firstmanufacturer-summary
HighAI Summary for DGS/PD 525 Manufacturer's Summary of Contract Activities and Labor Hours: This document is the California Department of General Services form DGS/PD 525 (Rev. 01/05), titled Manufacturer's Summary of Contract Activities and Labor Hours. It is used to report projected production capacity and employee labor hours for contract products to qualify for bidding preferences under TACPA, EZA, and LAMBRA programs. The form requires completion and signatures from both the manufacturer and bidder. It includes sections for solicitation number, agency/department, detailed labor hours by production activity (manufacturing, packaging, handling, warehousing, shipping, other), and certifications. The form supports evaluation of labor hours to ensure compliance with California's preference statutes for contracts exceeding $100,000, promoting job development in economically distressed areas.
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PDF, High priority: read this firstbidder-summary
HighAI Summary for DGS PD 526 Bidder's Summary of Contract Activities and Labor Hours: This document is the California Department of General Services form DGS/PD 526 (Rev. 01/2005) titled 'Bidder's Summary of Contract Activities and Labor Hours.' It is used to report projected employee labor hours for contract activities such as administration, receiving, order processing, shipping preparation, and transportation. The form supports eligibility for bidding preferences under TACPA by documenting labor hours performed within economically distressed areas. It requires the bidder to provide solicitation number, agency/department, contract quantities, labor hours by category, and a certification signature. The form aids contracting officials in evaluating labor hour commitments for state contracts exceeding $100,000.
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PDF, High priority: read this firstifb
HighAI Summary for IFB OCPSC23102 Printing Services: This Invitation for Bids (IFB) OCPSC23102, dated November 30, 2023, solicits bids for printing, packaging, storage, and delivery services for campaign materials across approximately 200 locations in California. The contract term runs through January 17, 2025, with a maximum value of $1,000,000. Bidders must meet minimum qualifications including three years of relevant experience and provide samples of similar work. Key dates include bid submission deadline on January 5, 2024, and intent to award by January 17, 2024. The solicitation includes requirements for Disabled Veteran Business Enterprise participation and small business preferences. Bids must be submitted electronically by email to [email hidden] with the solicitation number in the subject line.
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PDF, High priority: read this firstifb
HighAI Summary for IFB OCPSC23102 Printing Services: This Invitation for Bids (IFB) OCPSC23102, dated November 30, 2023, is issued by the Office of Planning and Research for printing, packaging, storage, and delivery services across approximately 200 locations in California. The solicitation outlines minimum qualifications requiring at least three years of relevant printing experience and technical knowledge in printing industry processes, graphic design, and project management. Bids must be submitted electronically by December 15, 2023, 4:00 PM PST. The contract term extends through December 1, 2024, with a maximum value of $1,000,000. The solicitation includes provisions for Disabled Veteran Business Enterprise participation and small business preferences. Key dates for bid opening, award posting, and contract approval are specified. The document references a detailed Scope of Work and required attachments for full bid submission requirements.
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PDF, High priority: read this firstproposal-checklist
HighAI Summary for Proposal Checklist for IFB Submission: This document is a Proposal Checklist intended to guide bidders in assembling a complete proposal package for an Invitation for Bid (IFB). It lists all required components of the proposal, including cover letter, table of contents, proposal requirements, response to scope of work, qualifications, budget and cost details, and attachments. The checklist emphasizes the importance of including all required documents to avoid the proposal being deemed unresponsive or incomplete. It also details specific attachments that must be submitted, some marked as required with an asterisk, such as Proposal Certification Sheet, Contractor Cost Sheet, and Scope of Work Template. The document serves as a critical tool to ensure compliance with submission requirements and to facilitate evaluation by the State.
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DOCX, High priority: read this firstsow
HighAI Summary for Scope of Work Template for Proposal Response: This document is a Scope of Work (SOW) template intended for use in proposal responses to a solicitation. It provides structured sections for summarizing the project, detailing the project management plan, scope of work including methodology, tasks, deliverables, work plan, and schedule. It also lists project representatives and contact information for contractual and financial inquiries. The template emphasizes the importance of organized and clear proposal responses for evaluation.
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PDF, High priority: read this firstpayee-data-record
HighAI Summary for STD 204 Payee Data Record - California Department of Finance: This document is the STD 204 Payee Data Record form (Rev. 03/2021) from the State of California Department of Finance. It is required for payees receiving payment from the State of California in lieu of IRS W-9 or W-7 forms. The form collects payee information including name, business name, mailing address, entity type, tax identification number, residency status, and certification. It also provides instructions for completion and submission to the paying state agency. The form is used to ensure accurate tax reporting and payment processing by California state agencies.
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PDF, High priority: read this firstmonthly-performance-report
HighAI Summary for TACPA Monthly Performance Report of Labor Hours: This document is the TACPA Monthly Performance Report of Labor Hours for a specified month in 2015. It is used by contractors to report labor hours worked under contracts with worksite and workforce preferences as required by the Targeted Area Contract Preference Act (TACPA). The report includes sections for company and contract details, labor hours, and workforce preference compliance, including identification of employees qualifying for tax credits. The report must be signed by a company representative and submitted monthly to the Department of General Services - Procurement Division, Dispute Resolution Unit. Instructions detail the required information and certification process to ensure compliance with California regulations.
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PDF, Low priorityother
LowAI Summary for Attachment 12 - Small Business Certification: This document is Attachment 12, titled 'DGS Approved Small Business Certification.' It instructs to attach a valid DGS approved Small Business Certification if applicable, ensuring the certification has not expired. The document serves as a placeholder or instruction for including the certification in the procurement file.
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DOCX, Low priorityother
LowAI Summary for Attachment 5 - California DVBE Bid Incentive: Attachment 5 outlines the California Disabled Veteran Business Enterprise (DVBE) Participation Requirement and Incentive program. It references relevant state codes and regulations establishing the DVBE participation goals for state contracts. The document defines Commercially Useful Function (CUF) criteria for DVBEs and details the bid incentives based on DVBE participation percentages, with different incentive levels depending on whether the 3% participation requirement is waived. It includes instructions for bidders on required documentation such as the Bidder Declaration, CUF Evaluation Worksheet, DVBE Declaration, and DVBE Subcontractor Agreement. The attachment also covers DVBE subcontractor replacement rules, reporting requirements, and penalties for non-compliance. Contact information for assistance and resources is provided. The document is intended to guide bidders in meeting DVBE participation goals and claiming bid incentives in compliance with California state procurement regulations.
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PDF, Low prioritycertification
LowAI Summary for Attachment 9 - California Civil Rights Laws Certification: This document is a certification form pursuant to California Public Contract Code section 2010. It requires contractors submitting bids or proposals of $100,000 or more to certify compliance with California civil rights laws, specifically the Unruh Civil Rights Act and the Fair Employment and Housing Act, for contracts executed or renewed after January 1, 2017. It also requires certification that any internal policies against sovereign nations or peoples recognized by the U.S. government do not violate these laws. The form includes fields for the proposer/bidder firm name, federal ID number, authorized signature, printed name and title, date executed, and location of execution.
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DOCX, Low priorityconflict-of-interest
LowAI Summary for Conflict of Interest and Confidentiality Statement: This document is a Conflict of Interest and Confidentiality Statement for a company participating in a project with the Office of Planning and Research (OPR). It certifies that the company and its employees have no conflicting personal or financial interests related to the project and agree to keep all project information confidential. The statement outlines obligations regarding the handling, disclosure, and destruction of sensitive information, and requires signatures from authorized representatives and all personnel involved in the project. The document emphasizes the legal consequences of unauthorized disclosure and the need to report any data breaches immediately.
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DOCX, Low prioritycertification
LowAI Summary for Iran Contracting Act Certification for California State Contracts: This document is the Iran Contracting Act Certification required by the California Public Contract Code sections 2202-2208. It must be included in technical proposals for State of California contracts valued at $1,000,000 or more. Vendors must certify they are not on the list of persons engaged in investment activities in Iran or demonstrate an exemption. The certification includes vendor identification, authorized signature, and date executed. False certifications carry significant penalties including civil fines, contract termination, and bidding ineligibility.
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PDF, Low prioritydistribution-list
LowAI Summary for OCPSC Distribution List: This document is the OCPSC Distribution List, detailing various distribution locations across California. It includes addresses in cities such as Los Angeles, Sacramento, San Diego, Fresno, and others. The document notes that OCPSC reserves the right to add or delete distribution locations throughout the life of the Agreement without needing an amendment. The list is comprehensive, covering multiple offices and PO boxes, and serves as a reference for distribution points related to the agreement.
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DOCX, Low prioritypast-performance
LowAI Summary for Proposer References Form: This document is a Proposer References Form intended to be included in a proposal submission. It is mandatory for proposers to complete and return this form with their proposal to avoid rejection. The form requires the proposer to provide information for three references that can attest to the proposer's ability to fulfill the program's goals. Each reference entry includes fields for the name of the firm, address, contact person, telephone number, dates of service, value or cost of service, and a brief description of the service provided. The form authorizes the State to contact the listed references to discuss the contractor's past performance.
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OCPSC seeks the service of a Contractor, who will provide printing, packaging, storage, and delivery services for a variety of campaign assets and materials to approximately 200 (two hundred) locations across the State of California. NOTICE OF INTENT TO AWARD (1/11/2024) A Notice of Intent to issue an Award is being posted here publicly online as well as in our front lobby at 1400 Tenth Street, Sacramento, CA. 95814. See Attachments for the Notice. Addendum II
Updated IFB Solicitation Attachment - Key dates tables
Revised Exhibit A ¿ Scope of Work to add language about new Attachment 22 ¿ Distribution List
Revised Attachment 3 ¿ Contractor Cost sheet to add for shipping cost
Adding an additional attachment. Attachment 22 - Distribution List
All other Exhibits and attachments shall remain the same. Addendum I
Revises the Minimum Qualifications listed on the Solicitation Attachment under B. Minimum Qualifications as well as fixes the downloadable issues with Attachments Attachment 2 - Proposal Certification Sheet and Attachment 14 - Contractor Certify Clauses, all other Exhibits and Attachments shall remain the same.
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