Off-Site Medical Records Storage

The contract is for long-term, secure, climate-controlled storage of paper medical records at a facility that meets or exceeds compliance standards set by the Department of Veterans Affairs, HIPAA, and the Joint Commission. The service must ensure the integrity, confidentiality, and accessibility of sensitive patient documentation through environmentally regulated storage conditions and robust security protocols tailored to healthcare records. The work will be performed at a designated location in San Diego, California, with a zip code of 92161, and the contractor must be certified as a Service-Disabled Veteran-Owned Small Business, as this opportunity is set aside exclusively for such entities under the NAICS code 531210 for document storage services. The solicitation was posted on July 2, 2026, with a firm response deadline of July 17, 2026, at 7:00 p.m. EST, and it is structured as a subcontract under the 262-NETWORK Contract Office 22 operated by the Department of Veterans Affairs. The requirement emphasizes continuous operational compliance, data protection, and reliable record retrieval processes to support VA healthcare delivery needs. While specific point of contact details are not provided, the contract’s terms demand strict adherence to federal healthcare privacy and facility accreditation benchmarks throughout the duration of the agreement. All proposals must demonstrate proven experience in handling regulated medical records, secure transportation, inventory management, and disaster recovery capabilities aligned with the stringent standards of the VA and other regulatory bodies.