Off-Site Vehicle & Equipment Lock & Key Service

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division, is seeking a qualified vendor for solicitation 2026-Informal-0476 to provide off-site vehicle and equipment lock and key services for Fiscal Year 2027. The contract period runs from August 25, 2026, to June 30, 2027, and covers a variety of municipal assets, including passenger vehicles, light-duty trucks, heavy-duty vehicles, and fleet equipment. Key deliverables include basic key duplication, transponder programming, chip key activation, and remote/key fob programming. The selected vendor must provide all necessary labor, tools, and materials, ensuring that all parts are the latest models and that deliveries are made to the City Yards in Pasadena within three hours of order placement. Award will be granted to the responsive and responsible bidder offering the lowest grand total price. To qualify, vendors must hold a California BSIS Locksmith Company License and Employee Registration, and are encouraged to have NASTF Vehicle Security Professional and ALOA certifications. Required submission documents include a vendor questionnaire, relevant experience forms, a Unique Entity Identifier, and certifications regarding lobbying and equal employment opportunity. The City utilizes Net 30 payment terms with invoicing handled through a digital portal. Strict security protocols are mandated, including background checks for technicians and the secure, encrypted management of all keying information and records.