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Office Paper

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CRFP-2026-02International

Response Deadline10/15/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The York Region District School Board, acting for the York Purchasing Cooperative, is soliciting proposals under solicitation number CRFP-2026-02 for the supply and delivery of office paper. The contract involves an estimated annual volume of 400 million sheets to be distributed across more than 400 delivery locations, including schools and libraries. The initial term is scheduled to commence on January 1, 2027, and end on June 30, 2027, with the possibility of seven optional six-month renewals extending the agreement through December 30, 2030. Participating agencies, which include various towns, cities, and regional boards, will enter into separate agreements and manage their own purchase orders, payment terms, and delivery locations. The successful bidder will be selected based on the highest evaluated score, considering service and support capabilities, organizational strength, environmental responsibility, and value-added offerings. Mandatory requirements include providing a certificate of insurance for at least five million dollars per occurrence, WSIB coverage or equivalent employers liability insurance, and a financial bank letter. All deliveries must be freight prepaid and packaged in original materials that meet CGSB and CSA standards. The vendor is required to provide monthly and annual itemized reports and must adhere to a net 30-day payment term. Submissions must be made electronically via the designated bidding system by October 15, 2026.

General Info

Proposal for the supply and delivery of office paper for York Region.

Agency

York Region District School Board

NAICS

424110 - Printing and Writing Paper Merchant Wholesalers

Place of Performance

CAN

Set-Aside

NONE

Documents

(1)

Office Paper RFP CRFP-2026-02

PDF•rfp

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedOct 1

Solicitation

Response DeadlineOct 15

Submission deadline

Response Deadline

10/15/2026, 08:00:00 PM UTCin 14 days

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Organization & Contact Information

AgencyYork Region District School Board

ContactsNo contacts available

OfficeCAN

Organization / AgencyYork Region District School Board

Office AddressCAN

ContactsNo contact information available

Full Description

York Region District School Board on behalf of the York Purchasing Cooperative, is seeking submissions for the Supply and Delivery of Office Paper. There are over 400 delivery locations within the York Purchasing Cooperative. The estimated annual volume of this contract is 400 million sheets, this is an estimate only and should not be construed as a guarantee; rather it is shown to provide an indication of the potential of this Contract. Each participating Agency will enter into separate agreements based on the terms and conditions as outlined with the Successful Bidder. Each Agency will be responsible for negotiating its own payment terms &/or method of payment, issuing its purchase orders and contract release forms and finalizing all its own delivery locations (ie: libraries, schools). Office Paper must not be delivered without an official purchase order or contract release form number, issued by each Agency. Payment for the supplies provided will require separate billing. You are hereby invited to submit the lowest net prices, including all delivery charges for which you are prepared to furnish the goods and/or services requested herein, in accordance with the guidelines expressed in the enclosed document.PARTICIPATING AGENCY (S)Town of Aurora - www.aurora.caTown of East Gwillimbury - www.eastgwillimbury.caTown of Georgina - www.town.georgina.on.caCity of Markham - www.markham.caTown of Newmarket - www.newmarket.caTown of Richmond Hill - www.town.richmond-hill.on.caCity of Vaughan - www.city.vaughan.on.caTown of Whitchurch Stouffville - www.townofws.comYork Catholic District School Board - www.ycdsb.caYork Region District School Board - www2.yrdsb.caYork Region - www.york.caYork Regional Police - www.police.york.on.ca Contact and address information for above participating Agency (s), will be provided to the successful bidder. Note:The Co-operative may, at their discretion, allow other existing members to enter into this contract.