On-Call Architectural and Structural Engineering Professional Services

The City of Santa Maria’s Public Works Engineering Department has issued an indefinite-delivery, indefinite-quantity (IDIQ) contract for on-call architectural and structural engineering professional services, solicited under RFP On-Call - 01, with responses due by June 10, 2026. The contract, which runs through June 30, 2026, with potential for mutual extension, is structured around a $1,000,000 aggregate not-to-exceed value, with individual task orders capped at $75,000 each and subject to City Council funding approval. Services encompass environmental compliance activities including CEQA/NEPA documentation, archaeological and architectural history surveys, biological resource assessments, and regulatory permitting for public rights-of-way, parks, and buildings. Deliverables such as Environmental Impact Reports, Mitigated Negative Declarations, historic resource nominations, and permit applications become City property upon acceptance and must comply with state and federal laws including CEQA, NEPA, NHPA, CWA, and the Endangered Species Act. Proposals are limited to 10 pages of narrative content, excluding résumés, sample plans, and references, and must be submitted electronically through PlanetBids by the stated deadline. Evaluation is based on a trade-off approach prioritizing technical qualifications, staff expertise, local familiarity, past performance, and compliance with contract terms over price. Key personnel must be identified with detailed resumes, and full disclosure of subconsultants is required, with the prime consultant retaining full responsibility for delivery and compliance. Insurance requirements mandate a minimum of $1,000,000 in general liability and professional liability coverage, with the City named as additional insured and primary beneficiary, alongside waiver of subrogation and compliance with an A.M. Best rating of A:VII or higher. Insurance must be effective retroactively prior to contract commencement and maintained for five years after project completion. The Consultant must also obtain a current City of Santa Maria Business Tax Certificate prior to work commencement and agree to indemnify the City for all claims arising from negligence or wrongful acts by its personnel or subconsultants, with indemnification obligations extending beyond contract termination. All work is performed within Santa Maria, California, with deliverables submitted to and approved by the City’s Public Works Engineering Division at 110 South Pine Street, Suite 101 or 221. Invoicing is to be submitted monthly on the second day of each month with itemized billing for