On-Call Construction Management Services For The Pavement Management Program

The County of Marin Department of Public Works is seeking qualified firms to provide on-call construction management services under a three-year contract spanning June 12, 2026, to June 30, 2029, with a total maximum value of $150,000, structured as an indefinite delivery/indefinite quantity (IDIQ) mechanism for issuing task orders. Services will focus on pavement preservation, roadway rehabilitation, and related transportation infrastructure projects within San Rafael, California, and include resident engineering, construction inspection, contract administration, schedule and cost monitoring, change order management, project closeout, and coordination of special inspections such as accessibility upgrades, drainage improvements, and traffic control. Contractors must deliver audit-ready documentation and ensure compliance with WCAG 2.2 Level AA, ADA, CVAA, California Government Code Sections 7405 and 11135, county ordinances, and public works laws. The solicitation requires two separate PDF submissions: a Statement of Qualifications (SOQ) limited to ten pages, excluding cover letters, table of contents, and resumes, and a separate fee proposal, both to be emailed to Rachel Calvert by 4:00 p.m. Pacific Time on August 4, 2026. Proposals will be evaluated on a best-value basis, with key factors being qualifications and relevant experience (35%), project team composition and availability (25%), scope of services (25%), completeness of response (mandatory pass/fail), and references (15%). Contractors must identify key personnel in their SOQ, including a Project Manager, Resident Engineer, and Lead Inspector, and may not replace them without prior written approval from the County, ensuring continuity of expertise. Subcontracting or assignment of contract duties is prohibited without written consent, and any permitted subcontractors must carry insurance naming both the contractor and the County as additional insured. Compensation is contingent upon annual appropriations from the Marin County Board of Supervisors, the State of California, or third-party funders, with the County retaining the right to reduce or terminate the contract with 30 days’ notice if funding becomes unavailable. Termination for cause requires five days’ notice for breach or non-performance, while termination for convenience allows either party to exit with 30 days’ notice, entitling the contractor to payment for services rendered up to the termination date under proper compliance conditions. The contract mandates debarment certification through Exhibit D, digital accessibility standards, work product ownership by