On-Call Court Maintenance and Repairs

The City of Palm Desert is soliciting proposals for a three-year on-call maintenance services agreement to provide comprehensive upkeep and repairs for outdoor recreational courts and related infrastructure at its publicly owned parks and facilities. The scope encompasses maintenance, resurfacing, crack sealing, line striping, and replacement of tennis, basketball, volleyball, and pickleball courts, along with associated amenities such as fencing, nets, backboards, windscreens, shade canopies, and adjacent asphalt or concrete pathways. All work is performed on an as-needed basis, triggered solely by written authorization from the City, with no guaranteed minimum volume. Proposals must include detailed approaches to service delivery, including inspection protocols, response timelines, quality control measures, safety procedures, and site cleanup. Contractors are required to respond to service requests within one business day and submit inspection reports with condition assessments, prioritized recommendations, and photographic documentation for each job. Work must comply with applicable accessibility standards, City specifications, and approved materials, all of which require prior City review and approval. Performance will occur at designated locations including Cahuilla Hills Park, Civic Center Park, Joe Mann Park, and other specified sites within Palm Desert, California. Proposers must hold a valid California Contractor’s State License Board license and be registered with the Department of Industrial Relations, and must comply with California prevailing wage laws, including certified payroll reporting and site posting requirements. The contract prohibits unauthorized deviations from the standard agreement, and any proposed modifications must be clearly redlined and justified. Submission must be made electronically through the City’s OpenGov portal by the August 12, 2026 deadline, with non-cost and pricing components submitted as separate files. Evaluation will be based on a best-value trade-off model, with technical factors—firm experience, approach to service, key personnel qualifications, and available resources—accounting for 80% of the total score, while price contributes 20%. The City will assess past performance on similar public agency projects, team structure, response capacity, and reasonableness of pricing structures. Proposers must also provide declarations regarding non-collusion, litigation history, and business entity type, with corporations requiring two authorized signatures. No federal certifications such as UEI or CAGE codes are required, and no LPTA format is used; selection prioritizes demonstrated competence and professional capability over lowest price. The contract is structured as an indefinite-delivery/indefinite-quantity agreement, and the City retains full authority for inspection, acceptance, and payment decisions, with no specified invoicing