On-Call Mechanical and Refrigeration Services

The City of Modesto, California, has issued Invitation for Bids IFB-00067 seeking qualified contractors to provide on-call mechanical and refrigeration services for its Public Works Department. This contract covers preventative maintenance, emergency repairs, and related services for HVAC and refrigeration systems across all City facilities, with a mandatory two-hour emergency response time. Bidders must submit their proposals electronically through the City's OpenGov Procurement portal by March 24, 2026. The contract term is two years with an option for three additional one-year extensions, making a potential five-year duration. Pricing is primarily evaluated on bidder hourly rates, with a 5% preference given to local vendors having a business within Stanislaus County. The award decision incorporates both price and non-price factors such as service quality and past performance, using a trade-off methodology rather than a lowest-price-only approach. Contractors must comply with prevailing wage laws pursuant to California Labor Code and be registered with the Department of Industrial Relations (DIR). The contract mandates that all labor, materials, equipment, and licenses be furnished by the contractor, who is responsible for providing fully equipped service vehicles and ensuring qualified staffing. The agreement includes specific contractual conditions covering termination rights, legal compliance, licensing, assignment restrictions, non-discrimination, and maintenance of records. The City retains the right to inspect, accept or reject services at delivery points within Modesto. Invoicing is handled via electronic submission with payments made by ePay Mastercard or manual check under Net 30 or Net 45 terms, respectively. The City also allows use of the contract by other government agencies under the same terms. Detailed proposal contents require submission of several supporting documents, including business licenses, subcontractor disclosures, financial interest statements, and compliance forms. The solicitation explicitly requires compliance with local, state, and federal laws and emphasizes bidder familiarity with contract terms and technical specifications to ensure satisfactory performance under the agreement.