On-Call Surveying Services

The City of San Mateo Public Works Department issued solicitation 465 for on-call surveying services to support various city projects, including the surveying of utilities, hardscapes, and intersections. This is a time-and-materials contract with a one-year base term and a one-year extension option. Compensation is based on hourly labor rates and reimbursable expenses as defined in the cost schedule, with a maximum mobilization fee of 1,500 dollars per project and a not-to-exceed limit for each task order. Deliverables include CAD files, XYZ point files, and PDF survey plansheets, all of which become the exclusive property of the City. Proposals were due by December 22, 2017, and evaluated based on firm qualifications, staff and project organization, scope and approach, and understanding of project requirements. The award process utilizes a trade-off method where technical merit is prioritized over cost. The selected consultant must maintain comprehensive insurance, including professional liability and commercial general liability, and adhere to strict conflict of interest and subcontracting restrictions. Contract administration is managed through the Public Works Department, with mandatory mediation required for any disputes before litigation can be pursued.