On Call Traffic Signal Services 26-27

The City of Scotts Valley is soliciting qualified firms for a three-year on-call contract to provide comprehensive maintenance, repair, emergency response, inspection, and testing services for its 13 municipal traffic signal and pedestrian control systems, including associated equipment such as controllers, cabinets, detection systems, signal heads, and electrical infrastructure. All work must adhere to the California Manual on Uniform Traffic Control Devices, Caltrans standards, the California Vehicle Code, applicable electrical codes, OSHA requirements, and other relevant federal, state, and local regulations. Performance is required on-site throughout the city, specifically within Scotts Valley, California, with no physical delivery or shipping terms applicable. The contract is structured as an indefinite-delivery/indefinite-quantity arrangement, allowing the city to request services as needed over the term without predefined quantities or fixed pricing. Proposals are evaluated through a best-value trade-off process, with equal weighting given to responsiveness, qualifications, approach, references, and negotiated contract fee—no award will be based solely on lowest price. Proposers must submit a single electronic document via the OpenGov Procurement portal by the September 11, 2026 deadline and must include detailed information on company background, key personnel with relevant training and experience, subconsultants and their roles, client references, past projects, and a proposed fee structure. Proposals must explicitly state that no content is proprietary, and all submitted materials become the sole property of the City upon submission. Firms must certify the absence of organizational conflicts of interest and agree that work will not commence until formally approved by the City Council. The contract allows for termination with 15 days’ written notice, with compensation for services rendered up to the termination date, and requires any scope changes to be formalized through a mutually agreed-upon amendment. Payment terms are not specified in detail beyond requiring itemized monthly invoices, and no accounting codes, invoicing systems, or contracting officer details are provided, indicating the City’s internal finance division will administer payments and oversight. There are no formal option periods, but the city reserves the right to request additional services within the contractor’s expertise under mutual agreement.