Opelika Parks And Rec Sports Lighting

The City of Opelika, Alabama, issued Invitation to Bid number 22035 for the procurement and installation of sports lighting systems for Opelika Parks and Recreation facilities, specifically targeting outdoor athletic fields such as the Covington Baseball Field. The solicitation requires bidders to submit firm, sealed bids for new LED sports lighting equipment compliant with detailed technical specifications, including high-output SpecGrade LED luminaires achieving lumens up to 255,000 with features such as IP66 ingress protection, anti-glare optics, long life expectancy (L70 exceeding 100,000 hours), and certifications meeting ETL, FCC, and CE standards. Bids must be firm for 60 days and include a 10-year warranty on the equipment. Delivery terms are FOB destination, with products to be delivered within 15 calendar days of purchase order issuance, and inspections and acceptance occurring upon delivery at the specified locations in Alabama. Evaluation of bids will be based on multiple factors including price, compliance with technical specifications, delivery capability, warranty support, and payment terms, along with a local business preference allowing a 5% price advantage to in-city bidders within proximity to the lowest bid. The award process allows the City to exercise discretion, suggesting a trade-off evaluation rather than a strict lowest-price criterion. Submission instructions require physical delivery of sealed, typewritten or black-ink hard copies by 2:00 PM on August 29, 2022, with no allowance for electronic or fax submissions. Vendors must include a completed W-9 form, certify compliance with federal immigration laws, and submit an anti-collusion statement. The contract term extends through September 30, 2023, with options for two one-year extensions. The procurement emphasizes municipal standard contract clauses without federal FAR mandates, no requirements for security clearances or key personnel, and excludes formal package marking, barcoding, or electronic invoicing systems. Payment will be administered by the City of Opelika Accounting Department following final acceptance at the destination.