Oven Maintenance & Repair Services DR250198

The contract involves providing preventative maintenance and repair services for a Rational oven and a Gemini oven at the California School for the Deaf, Riverside, with an anticipated start date around November 24, 2025, contingent upon approval by the Department of General Services. It spans one year with two optional renewal years, aiming to ensure the ovens' operational reliability through scheduled inspections, routine maintenance, and prompt repairs performed by qualified technicians following manufacturer standards. The scope emphasizes detailed inspection procedures, including checking for errors, software updates, gasket and filter replacements, and verifying electrical and mechanical components, with work to be documented via signed service reports at the site. Bidders must submit comprehensive proposals by August 19, 2025, in hard copy, including completed bid forms, certifications, proof of insurance, and various state-mandated certifications such as the Darfur Contracting Act, California Civil Rights Laws, and small business or DVBE preferences if applicable. The award will be made to the lowest responsible and responsive bidder based on the average of three bid forms, with preferences for small businesses and subcontracting to certified small businesses factored into the evaluation. The contract includes provisions for termination, compliance with state and federal regulations, and detailed administrative procedures for invoicing, oversight, and service approval, with all work performed on-site at the school under strict security and escort requirements. No explicit packaging, labeling, or shipping standards are specified, and the process relies on manual submission and approval, with oversight managed by the CDE Contract Monitor.