P26-0126B Cotton Plugs

The California Department of Food and Agriculture is soliciting bids for 2,000,000 high-density, 100% cotton plugs used in exotic fruit fly detection traps. These cylindrical plugs must be tightly compressed, bound with braided rayon threads, and maintain a natural white to off-white color. Strict technical specifications are required for eligibility: a target length of 2 inches (1.88 to 2.13 inches), a target diameter of 0.5 inches (0.5 to 0.6 inches), and a weight between 1.5 and 2.5 grams. The contract is an all-or-none award based on the bidder's responsibility and ability to meet these precise technical requirements. The total quantity of 2,000,000 plugs must be delivered in increments, starting with a minimum of 500,000 plugs in January 2027, followed by 500,000 plugs every 60 days until completion. Packaging must consist of 8,000 plugs per case, divided into two bags of 4,000 plugs each, with each bag sealed to a cross tie. Bids must be quoted as F.O.B. Destination, including all freight and handling charges, with final delivery and inspection occurring in Anaheim, California. Interested bidders must submit their bid packets via email to the CDFA by November 20, 2026. Required documentation includes a detailed quote on company letterhead, a Bidder Declaration, Recycled Content Certification, and Darfur Contracting Act certification. Preferences are available for certified Small Businesses and Disabled Veteran Business Enterprises. Payment is governed by the California Prompt Payment Act, requiring payment within 45 days of acceptance.