Paintball Equipment

GENERAL INFORMATION Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg 804, Maxwell AFB, AL has a requirement to purchase items as described in this document. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (Reference-Number F2XJA22325A004). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2005-66 (1 Apr 2013) and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20130228. A Firm Fixed Priced Award will be made in accordance with (IAW) the attached Statement of Objectives (SOO). NAICS Code: 339920; size standard: 500 employees The Defense Priorities and Allocations System rating is C9E. IMPORTANT NOTE: THE GOVERNMENT IS SOLICITING FOR "OPEN MARKET" QUOTES ONLY USING FULL AND OPEN COMPETITION. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES WILL NOT BE CONSIDERED. NATURE OF ACQUISITON: HQ Air Force Reserve Officer's Training Corps on Maxwell AFB has a requirement to purchase the below listed items. This procurement will be awarded under Simplified Acquisition Procedures. All inquiries/responses to this notice must be received by 24 Apr 2013, 4:00 p.m. CST. SCHEDULE OF SUPPLIES/SERVICES: This acquisition is for the purchase of the following items. A brand name justification is attached to support the brand name items list below. CLIN 0001: Tippmann A-5 Paintball Marker w/ Hopper, Color: Black, MFR Part# T101041(Brand Name) IAW Attachment 1, Statement of Requirement (SOR); Quantity: 250 Each See Attachment 2, Brand Name Justification CLIN 0002: CO2 Tank, 12 oz, Color: Black, IAW Attachment 1, SOR; Quantity: 250 Each CLIN 0003: MI-3FT Thermal Field Spec Paintball Goggles, Color: Black, MFR Part# V353204 (Brand Name or Equal) IAW Attachment 1, SOR; Quantity 250 Each CLIN 0004: BT Combat Paintball Gloves, Color: Black or Woodland Camo, Half-finger, Size: Medium, MFR Part# 2012067 (Brand Name or Equal) IAW Attachment 1, SOR; Quantity: 200 Each CLIN 0005: BT Combat Paintball Gloves, Color: Black or Woodland Camo, Half-finger, Size: Large, MFR Part# 2012067 (Brand Name or Equal) IAW Attachment 1, SOR; Quantity: 200 Each CLIN 0006: CO2 Tank O-rings, 25 Count Packages, IAW Attachment 1, SOR; Quantity: 160 Each QUOTATION PREPARATION INSTRUCTIONS 1. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. a. The offeror must submit a dated quote on company letterhead. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. All pricing must be valid for a minimum of 60 days from the date of quotation. b. Offeror must submit specifications that meet the requirements identified in paragraph 2.1 through 2.6 of Attachment 1, SOR. c. Offerors must include a completed copy of the provisions at FAR 52.212-3, Alternate I, Offeror Representations and Certifications - Commercial Items and DFAR 252.225-7035, Buy American--Free Trade Agreements--Balance of Payments Program Certificate d. Offerors must provide a unit price and extended price for all items referenced in the "SCHEDULE OF SUPPLIES/SERVICES". e. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS. f. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Central Contractor Registration (CCR) database, no exceptions. To register, please visit https://www.sam.gov/portal/public/SAM/ or by calling 1-888-227-2423. IMPORTANT NOTE: Neither Multiple Offers nor Multiple Awards will be considered. A single award is anticipated to be made in the resultant contract. BASIS FOR AWARD Award will be based on technical acceptability and price. The offeror by acceding to all of the requirements of this synopsis/solicitation (see Quotation Preparation Instructions, paragraph 1.a) will be determined technically acceptable. Award will then be based on price. CONTRACT TERMS AND CONDITIONS: The following clauses apply: By reference: 52.204-7, Central Contractor Registration 52.204-9, Personal Identity Verification of Contractor Personnel 52.211-6, Brand Name or Equal 52.211-17, Delivery of Excess Quantities 52.212-1, Instructions to Offerors -- Commercial Items 52.212-4, Contract Terms and Conditions -- Commercial Items 52.232-18, Availability of Funds 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration 52.233-4, Applicable Law for Breach of Contract Claim. 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.204-7004 Alt A, Central Contractor Registration 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7002, Qualifying Country Sources as Subcontractors 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7010, Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications By Full Text: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, and the following additional FAR clauses under paragraph (b) are applicable: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-28, Post Award Small Business Program Representation 52.222-19, Child Labor- Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers With Disabilities 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products 52.223-18, Contractor Policy to Ban Text Messaging while Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil/vffara.htm (End of Clause) The following DFARS clause is also being incorporated: DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applies to this acquisition, and specifically the following clauses under paragraphs (a) and (b) are applicable: 252.203-7000, Requirements Related to Compensation of Former DoD officials 252.225-7036, Buy American-Free Trade Agreements--Balance of Payments 252.232-7003, Electronic Submission of Payment Requests 252.247-7023, Transportation of Supplies by Sea, with its Alt III (End of Clause) 5352.201-9101 OMBUDSMAN (NOV 2012) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, Primary: Mr. David Jones, Deputy Chief, Contracting Division, HQ AETC/PK; Alternate: Mr. Stephen Smith, Chief, Acquisition Support Branch, HQ AETC/PKA; Address: 2035 First Street West, Ste 1, Randolph AFB TX 78150-4324; Telephone Numbers: (210) 652-7907 or (210) 652-7075; Facsimile Number: (210) 652-8344; and E-mail Addresses: david.jones@us.af.mil or stephen.smith@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) NOTE 1 REQUIRED POSTERS Please utilize the following website to access and download as appropriate EEO posters, Service Contract posters, and disability posters required in accordance with 52.222-26, 52.222-41, and 52.222-36 respectively. http://www.dol.gov/osbp/sbrefa/poster/main.htm (End of Clause) NOTE 2 WAWF-ELECTRONIC SUBMISSION OF INVOICE Reference DFAR Clause 252.232-7003 "ELECTRONIC SUBMISSION OF PAYMENT REQUESTS." Invoices shall be submitted and accepted using Wide Area Workflow (WAWF) web-based system at https://wawf.eb.mil. For information on WAWF including web-based training, visit the web-site and click on "About WAWF". The web-site also contains detailed instructions for setting up your computer to achieve the best results with the system. If you have additional questions contact the WAWF-RA Customer Helpdesk at (866) 618-5988, Option 2 The following information codes will be required to submit your invoices correctly through WAWF: SELECT TYPE OF INVOICE: Contract Specialist/Administrator select only one (1) of the following: 1 Invoice and Receiving Report (Combo) (Creates two documents, an Invoice and a Receiving Report, within one data entry session (Combo). Creating both documents at the same time, rather than separately, is recommended. Remove extra spaces 0 Construction Invoice (Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept). Contract Number: Block 2 of the SF1449 Form (If this is a GSA Delivery Order award, enter the GSA NUMBER) Delivery Order: Block 4 of (Order Number) of SF1449 No Dashes - (if applicable) Pay DoDAAC: Block 16a (Payment will be made by) of SF1449 - Pay DoDAAC code is used to route documents to the Defense Finance accounting office responsible for payment. The accounts payable mailing address can be located in Block 18a of SF1449. You can easily access payment information using the DFAS web site at http://www.dod.mil/dfas. Your contract/purchase order number or invoice will be required to inquire status of your payment. Issue by DoDAAC: Block 9 (Issued by) of SF1449. Contracting office that issued your contract - WAWF uses the code to route the document to the base. Admin DoDAAC: Block 16 (Administered by) of SF1449) Ship-To Code: Block 15 (Deliver To) of SF1449 - This is a crucial piece of information. It will be different for almost every contract issued. Ship-From Code: Not a required field for Air Force contracts. Inspected by DoDAAC: Block 15 (Deliver to) of SF1449 - If an inspection is called for in the document, then you must provide the DoDAAC/Ext this code identifies the inspector. Service Acceptor: Block 15 (Deliver to) of SF1449 - It is used to route documents to receiving service acceptor in WAWF. LPO DoDAAC/Ext: Not a required field for Air Force contracts. ADDITIONAL E-MAIL NOTIFICATIONS: The VENDOR and the DFAS Office will automatically receive a notice; after clicking SUBMIT WAWF will prompt for additional email submissions. The following E-Mail addresses MUST be input in order to prevent delays in processing: Receiver/Acceptor: TBD Contract Specialist: anthony.sandoval.6@us.af.mil Contracting Officer: lance.haywood.1@us.af.mil In addition to the requirement of this local clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests. (End of Clause) The following provisions apply: FAR 52.212-1, Instructions to Offerors, Commercial Items (Jan 2004), applies to this acquisition and is addended to delete paragraphs (e) Multiple offers and paragraph (h) Multiple Awards. FAR 52.212-3, ALT 1 Offerors are reminded that Representations and Certifications are maintained at the following website: http://orca.bpn.gov/publicserach.aspx. In the event Representations and Certifications are not on file, Offerors must include a completed copy of the provisions at FAR Part 52 or on on-line at http://farsite.hill.af.mil/vfdfara.htm. FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference 252.225-7035 Buy American--Free Trade Agreements--Balance of Payments Program Certificate. As prescribed in 225.1101(10)(i), use the following provision: BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE (NOV 2012) (a) Definitions. "Bahrainian end product," "commercially available off-the-shelf (COTS) item," "component," "domestic end product," "Free Trade Agreement country," "Free Trade Agreement country end product," "foreign end product," "Moroccan end product," "Panamanian end product," Peruvian end product," "qualifying country end product," and "United States," as used in this provision, have the meanings given in the Buy American-Free Trade Agreements-Balance of Payments Program clause of this solicitation. (b) Evaluation. The Government- (1) Will evaluate offers in accordance with the policies and procedures of Part 225 of the Defense Federal Acquisition Regulation Supplement; and (2) For line items subject to Free Trade Agreements, will evaluate offers of qualifying country end products or Free Trade Agreement country end products other than Bahrainian end products, Moroccan end products, Panamanian end products, or Peruvian end products without regard to the restrictions of the Buy American or the Balance of Payments Program. (c) Certifications and identification of country of origin. (1) For all line items subject to the Buy American-Free Trade Agreements-Balance of Payments Program clause of this solicitation, the offeror certifies that- (i) Each end product, except the end products listed in paragraph (c)(2) of this provision, is a domestic end product; and (ii) Components of unknown origin are considered to have been mined, produced, or manufactured outside the United States or a qualifying country. (2) The offeror shall identify all end products that are not domestic end products. (i) The offeror certifies that the following supplies are qualifying country (except Australian or Canadian) end products: (Line Item Number) (Country of Origin) (ii) The offeror certifies that the following supplies are Free Trade Agreement country end products other than Bahrainian end products, Moroccan end products, Panamanian end products, or Peruvian end products: (Line Item Number) (Country of Origin) (iii) The following supplies are other foreign end products, including end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (ii) of the definition of "domestic end product": (Line Item Number) (Country of Origin (If known)) (End of provision) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm (End of Provisions) Responses to this notice shall be submitted to: 42d Contracting Squadron/LGCA, Attention: SrA Anthony Sandoval, 50 LeMay Plaza South, Maxwell AFB AL 36112-6334. All responses shall be received NLT 4:00 PM CST on 08 Apr 2013. Points of Contact: SrA Anthony Sandoval, Contract Specialist, anthony.sandoval.6@us.af.mil, 334-953-6615, Fax (334) 953-3543. Alternate POC is Lance Haywood, lance.haywood.1@us.af.mil 334-953-7393, Fax (334) 953-3543. ATTACHMENT 1 Statement of Requirements 1.0 SUMMARY OF REQUIREMENT. 1.1 AFROTC requires the purchase of paintball markers, face protection, fingerless gloves, CO2 tanks, and CO2 tank O-rings. These items will be used by cadets and staff during field training conducted at Camp Shelby, Mississippi. 2.0 DESCRIPTION OF ITEMS. The following items are required for performance under this contract: 2.1 Tippmann A-5 Paintball Marker (Brand Name) - Manufacturer Part #T101041. 2.2 CO2 Tank- 12 oz capacity, Color: Black 2.3 MI-3FT Thermal Field Spec Paintball Goggles (Brand Name or Equal) - Manufacturer Part #V353204 or equal. Or equal, as a minimum must meet the following characteristics: 2.3.1 Color: Black 2.3.2 Lenses must be fog resistant, scratch resistant with 160 degree vertical and 260 degree horizontal vision field. 2.3.3 Foam lining must be closed-cell, water-resistant for easy washing and maintenance for long-use life. 2.4 BT Combat Paintball Gloves (Brand Name or Equal) - Manufacturer Part #2012067. 2.4.1 Half finger length, Color: Black or Woodland Digi Camo. 2.4.2 Must have breathable airprene padding for knuckle and palm regions of the hand with velcro wrist closure. 2.4.3 Size: Medium. 2.5 BT Combat Paintball Gloves (Brand Name or Equal) - Manufacturer Part #2012067. 2.5.1 Half finger length, Color: Black or Woodland Digi Camo. 2.5.2 Must have breathable airprene padding for knuckle and palm regions of the hand with velcro wrist closure. 2.5.3 Size: Large. 2.6 CO2 Tank O-rings- 25 count packages of high grade urethane O-rings that fit on the CO2 tanks. 3.0 GENERAL INFORMATION: Items must be brand new. Refurbished items are not authorized. Attachment 2 SUBJECT: Brand Name Justification for Air Force Form 9 No. F2XJA22325A004 1. Description of services to be acquired: a. Brief non-technical description of requirement(s): Tippmann A-5 paintball markers with hoppers. b. Required delivery date or period of performance: 30 Days after date of award. c. Total estimated value of requirement(s), (include option years): Redacted. 2. Facts justifying brand name: Remove extra spaces a. Explain why this brand name product is essential to your requirements: The items under this justification are peculiar to one manufacturer, "Tippmann". Currently, there are 850 Tippmann brand items (markers and hoppers) on hand and the new items need to be the same for interchangeability and maintenance. These items will replenish markers lost or damaged during combat training. If the existing inventory was replaced with another brand, the government would lose thousands of dollars invested in the current inventory which includes A-5 Part Kits, A-5 specific gun O-rings, A-5 Cleaning Kits. Further, if another brand is used, the accessories currently stocked would not be functional as these replacement parts are unique to this paintball marker. b. Explain the unique capabilities of this product: The Tippmann A-5 marker with hopper is unique because it has the following features: .68 caliber, can take CO2, compressed air, and has a firing rate of 8 BPS and an effective range of 150 feet, and the unique Cyclone Feed System. As stated above, we currently have a stockpile of replacement/spare parts for this particular Tippmann brand. Additionally, as older markers breakdown and become unserviceable, functional parts can be salvaged to use as spare/replacement parts for other markers. c. Include a statement that the proposed brand name product is the only known product that can satisfy the Government's requirement, supported by recently conducted market research that substantiates the brand name claim: No other product can meet this requirement because the existing inventory of this marker and cap will not fit any other brand marker. This will result in a considerable amount of inventory that cannot be used equating to a loss of thousands of dollars and will cause duplication of effort for weapons handling training as well as training new maintenance procedures. Based on recently conducted market research, this paintball marker has a unique hopper that is specific to Tippmann's patented Cyclone Feed System. As a result, standard hoppers and connecters are incompatible with this marker. As such, the current hoppers and connectors would be unusable for a different brand marker. 3. Statement of actions taken to preclude the necessity for future brand name product(s): No actions can be taken at this time to preclude the necessity for future brand names until the existing inventory is fully exhausted and requires replenishing. The continuity of the current weapon systems and training program must remain consistent. 4. Statutory Authority Permitting Other Than Full and Open Competition: This requirement is issued pursuant to 10 USC 2304(c) (1), as set forth in FAR Part 13.106-1(b), "For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization)". 5. Redacted.