CGC POLAR STAR GYM EQUIPMENT PROCUREMENT AND INSTALLATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. Request for Quotations number is HSCG85-13-Q-DGS481 and is issued as a request for quotations (RFQ). This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotations incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-65 dated January 29, 2013. The NAICS Code is 339920. The small business size standard is 1,000. This is a small business set aside procurement; all responsible sources may submit proposals that will be considered by the agency. The contract will be awarded on a firm-fixed-price basis using simplified acquisition procedures in accordance with FAR Part 13.5. The United States Coast Guard Surface Force Logistics Center has a requirement for the following items: PRECOR TREADMILL WITH 15" TV (2) QTY: 02 VIKING FLUID ROWER (2) QTY: 02 LEG PRESS/HACK SQUAT MACHINE (1) QTY: 1 LEG EXTENSION/LEG CURL MACHINE (1) QTY: 1 SPIN BIKE (2) QTY: 2 SMITH MACHINE (1) QTY: 1 HEAVY BAG 75LBS (1) QTY: 1 HEAVY BAG 50 LBS (1) QTY: 1 ELLIPTICAL WITH 15" TV/IPOD (2) QTY: 2 COMMERICAL STAIR CLIMBER (1) QTY: 1 COMPACT CABLE FUNTIONAL TRAINERS(1) QTY: 1 MULTI PURPOSE GYM (1) QTY: 1 WEIGHT BENCHES (4) QTY: 4 MULTI PURPOSE GYM (1) QTY: 1 HYPEREXTENSION MACHINE QTY: 1 ESTIMATED SHIPPING & ASSEMBLY QTY: 1 TOTAL POLAR STAR GYM EQUIPMENT SOW COMMERICAL GRADE TREADMILL (QUANTITY 2) DRVS, SELF COOLING 5.0- HP HIGH-TORGUE AC SPEED CONTROL MOTOR. MAINTENANCE FREE BELT: 22"X60", HEART RATE MONITOR, SPPED RANGE 0.5-12 MPH, POWER INCLINE FROM 0-15%, BUILT IN LARGE HIGH QUALITY TV, POWER REQUIREMENTS, 120 VOLTS.. LENGTH 78.5" COMPACT FUNCTIONAL TRAINER (QUANTITY 1) DUAL 180LB WEIGHT STACKS AND 1:2 WEIGHT RATIO DIMENSIONS: 41"L X 50"W X 83 - " H DUAL PULLEYS AND 7 MULTI-PURPOSE ATTACHMENTS MULTI PURPOSE PULL-UP BAR, WRAP AROUND END CAPS, OVERSIZED PULL PINS, FLOATING/LOCK POSITIONS FOR SWIVEL PIN ON CABLE PULLS, ANKLE STRAP, CHAIN LINK, 2 D-RING STRAPS, SWIVEL LAT BAR, PADDED BELT. COMMERICAL GRADE WATER ROWER (QUANTITY 2) WATER FLYWHEEL TECHNOLGY, SIMULATED REAL-LIFE ON THE WATER ROWING, PERFORMANCE MONITOR WITH INFORMATION AND PROGRAMMING WINDOWS, HEART RATE MONITOR, ERGONOMICALLY MOLDED SEAT, POLYCARBONATE TANK, ERGONOMICALLY DESIGNED FOOTREST. SMITH POWER RACK (QUANTITY 1) BENCH RACK, OLYMPIC BAR, MULITPLE SAFETY SPOTTER SYSTEM, CHROME RODS, CHIN UP BAR, INTERGRATED DIP STATION MOUNT, COMMERICAL QUALITY STEEL FRAME, SOLID BASE WITH REINFORCED PLATES, SELF-OILING OILITE BUSHINGS, OLYMPIC ADAPTERS FOR SMITH BAR, 78"HX48"WX68"D WEIGHT 257.00LBS, CAPACITY 800LBS 12 GAUGE STEEL, CHROME RODS. SPIN BIKE (QUANTTIY 2) 337.00 LBS DIMENSIONS 41"LX26W ADJUSTABLE LEVERS THAT LOCK IN PLACE FOR QUICK MULTI-POSITION RESISTANCE POLY V BELT, SEAT POST CAN ACCOMMODATE ANY BICYCLE SEAT. COMMERCIAL GRADE ELLIPTICAL TRAINER (QUANTITY 2) 120 VOLTS REQUIREMENT, 275.00 LBS, DIMENSIONS 84"LX34"W, 15" PERSONAL VIEWING SCREEN WITH IPOD CONNECTIVITY. 15 TO 40 DEGREE RANGE FORWARD AND REVERSE STRIDES MOTION. LEG EXTENSION/LEG CURL MACHINE (QUANTITY 1) 450.00 LBS, DIMENSIONS 77"LX41"WX65"H COMBO LEG EXTENSON/LEG CURL MACHINE, 200LBS WEIGHT STACK, CARBON STEEL TUBING AND COMFORTABLE PADDING COMMERICAL GRADE STAIR STEPPER (QUANTITY 1) DIMENSIONS 68"HX43"LX27"W, 155 LBS, MAX USER WEIGHT 300LBS, LCD TV COMPATIBILTY, LCD TV WORKOUTS, 10 PROGRAMS, ELECTRONICALLY CONTROLLED ALTERNATOR WITH CHAIN DRIVE THAT CONTROLS THE PEDAL DECENT , STEP RANGE 1" TO 14" STEP RATE 36 TO 174 STEPS/MINUTE HEART RATE MONITORING SYSTEM, HYPEREXENSION MACHINE (QUANTITY 1) VERTICAL AND HORIZONTAL ADJUSTMENTS OVERSZED PADS, DURAFIRM UPHOLSTERY FOR DURABILITY COMMERICAL RATED DIMENSIONS 51"HX33"WX79"L COMMERCIAL GRADE LEG PRESS/HACK SQUAT MACHINE (QUANTITY 1) EXTRA HEAVY GUAGE STEEL AND INDUSTRIAL GRADE BEARINGS, 1000 LBS WEIGHT CAPACITY, INDUSTRIAL GRADE LINEAR BEARINGS, COMMERICAL GRADE 11 GAUGE STEEL, ADJUSTABLE SHOULDER PADS, ADJUSTABLE FOOT PLATE/BACK PAD DIMENSIONS 67"LX40"WX54"T, 410 LBS TOTAL. COMMERICAL WEIGHT BENCHES (QUANTITY 4) INCLINE ADJUSTMENT 0-80 DEGREE DECLINE ADJUSTMENT -10 DEGREES SEATED INCLINE + 10 DEGREE FOR 90 DEGREE ANGLE REAR TRANSPORT WHEEL DIMENSIONS 54"H X 24"W X 53"L T-BAR ROW PLATFORM (QUANTITY 1) FITS ALL STANDARD AND OLYMPIC BARS, OVERSIZED SOLID STEEL AXLE PIVOT POINT.FULL 360 DEGREE SWIVEL ABILITY, FLOOR MOUNTED, FITS INTO SMALL AREA THAT A FULL T-BAR ROW MACHINE WOULD NOT FIT IN HEAVY PUNCHING BAG (QUANTITY 2) (50LB & 75LB BAG) VINYL COATED BAG SHELL HEAVY GAUGE WELDED "D" RINGS POWER COATED STEEL CHAIN AND SWIVEL DOUBLE END TIE DOWN DESIGN HYDRAULICALLY FILLED FOR EVEN WEIGHT DISTRIBUTION MODULAR COMMERICAL MULTI-PURPOSE GYM (QUANTITY 2) 7X19 STRAND AIRCRAFT CABLE RATED AT OVER 2000 LBS TENSILE STRENGTH, 4-1/2" DIAMETER, FIBERGLASS REINFORCED NYLON PULLEYS WITH SEALED BALL BEARING, UNRESTICED MOVEMENT, 400 LBS RESISTANCE ON PRESS STATION, IRON CAST WEIGHT STAKES IN 10LBS, FRAME HEAVY 2"X 2" AND 2" X 3#, COMMERCIAL GRADE 11 GAUGE STEEL TUBING WITH CAST IRON WEIGHT PLATES, DIMENSIONS: 82.9" DEEP X 56.5" WIDE X83" TALL. Gym location will be onboard; U.S. Coast Guard Cutter POLAR STAR (WAGB 10) 1519 Alaskan Way S. Seattle, WA 98134 Please include shipping and assembly costs on quote. Site visit to POLAR STAR's existing gym space is REQUIRED prior to quote submittal. Delivery and assembly of all gym equipment onboard POLAR STAR shall be completed prior to COB May 13th 2013. 1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of FAR clauses may be accessed electronically at this address: http://www.arnet.gov/far/index.html. FAR 52.204-4 Printed or Copied Double-sided on Recycled Paper (AUG 2000) FAR 52.204-6 Data Universal Numbering System (DUNS) Number (JUN 1999) FAR 52.211-15 Defense Priorities and Allocation System Rating (APR 2008) D0 A3 rating FAR 52.217-5 Evaluation of Options (JUL 1990) FAR 52.222-1 Notice to the Government of Labor Disputes (FEB 1997) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997) Alt I (JUL 1995) FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.245-4 Government-Furnished Property (Short Form) (JUN 2003) HSAR 3052.209-72 Organizational Disclosure of Conflicts of Interest 2.FAR 52.212-1 Instructions to Offerors-Commercial Items (Jun 2008). Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc.) but must include the following information: 1) company's complete mailing and remittance addresses, 2) discounts for prompt payment if applicable 3) cage code, 4) Dun & Bradstreet number, 5) Taxpayer ID number and 6) Pricing, and Delivery information,. (7) Offerors are instructed to include a completed copy of Federal Acquisition Regulation (FAR) 52.212-3, "Offerors Representations and Certification--Commercial Items (DEC 2012)" and Alt 1 included with their quotation (the provision is attached), or be registered with Online Reps and Certs, https://www.SAM.gov. 3. FAR 52.212-2 Evaluation-Commercial Items (Jan 1999). - This is a commercial item acquisition. The evaluation and award procedures in FAR 13.106 apply. The following evaluation factors shall be considered: Past Performance, Price. Offerors shall submit at least 3 relevant past performance references for contracts with private industry or government instrumentalities (federal, state, or local) performed within the last 3 years. References shall include: 1. Name & contact information of the point of contract (PM/COR), 2. Name of Organization, 3. A brief description of service, 4. Contract Number/Task Order 5. Status (Prime or Sub). The USCG reserves the right to utilize past performance information other than the information submitted with the proposals received in conducting the evaluation. A Contractor without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance, but will receive a neutral rating. The USCG may consider past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is considered relevant. The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers and make award to the lowest priced technically acceptable offer that is responsive to the terms of this solicitation. 4. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (NOV 2012) - An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision which can be obtained electronically at http://www.arnet.gov/far. 5. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2012) 52.209-7, Information regarding responsibility matters, HSAR 3052.209-70, Prohibition on Contracts with Corporate Expatriates, and HSAR 3052.212-70, Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items - marking applicable clauses) The following addendum applies: Address for submission of invoices is N/A_______________________________________________________ 6. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (November 2012) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332). 7. HSAR Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (SEP 2012) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference: (a) Provisions 3052.209-72 Organizational Conflicts of Interest 3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Prot'g Program (b) Clauses. 3052.203-70 Instructions for Contractor Disclosure of Violations 3052.204-70 Security Requirements for Unclassified Information Technology Resources 3052.204-71 Contractor Employee Access __Alternate I 3052.205-70 Advertisement, Publicizing Awards, and Releases 3052.209-73 Limitation on Future Contracting 3052.215-70 Key Personnel or Facilities 3052.219-70 Small Business Subcontracting Plan Reporting 3052.228-70 Insurance 3052.242-72 Contracting Officer's Technical Representative 3052.247-72 F.O.B Destination Only The full text of HSAR clauses above may be accessed electronically at this address: http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf 8. NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program. It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington, D. C. 20593-0001 FAX: +1 (555) 000-0000 The Ombudsman Hotline telephone number is (202).372-3695. 9. Questions and quotes shall be emailed to contact@example.gov . Contractors are responsible for verifying receipt of quotes. 10. Quotations shall be submitted not later than 29APR13 0900 Pacific Time.