Partial Discharge Testing

The contract involves performing partial discharge testing at the Lakeview Shock Incarceration Correctional Facility in Brocton, NY, with a performance period of one year starting upon approval by the Office of the State Comptroller. The work is to be conducted on the facility’s electrical system powered via a 13.2kV utility service, and the procurement is managed by the NYS Department of Corrections and Community Supervision. The solicitation, issued as an Invitation for Bids, emphasizes compliance with numerous New York State laws, including procurement, non-discrimination, MWBE and SDVOB participation, workers’ compensation, and prevailing wage requirements, with standard clauses incorporated by reference. The contract value is estimated between $50,000 and $150,000, with the primary evaluation criterion being the lowest responsive and responsible bid, after verifying bidder responsibility and responsiveness. Bidders are required to submit a comprehensive bid package by September 16, 2025, at 1:00 PM, consisting of a completed Bid Price Page, certifications, insurance proof, and various forms including vendor responsibility and conflict of interest disclosures. The submission must be a hard copy delivered physically to the specified address in Brocton, NY, with no electronic or fax submissions accepted. A mandatory site visit is scheduled, requiring pre-registration, and all questions must be submitted by August 28, 2025. The contract incorporates extensive standard clauses covering legal, financial, and ethical compliance, including conflict of interest disclosures, subcontracting approvals, and adherence to state and federal laws. Payment procedures involve invoicing through the NYS Office of the State Comptroller after approval by DOCCS, with detailed requirements for invoice content and submission. Overall, the contract emphasizes strict compliance with legal, procedural, and technical standards, with detailed provisions governing procurement, performance, and reporting obligations.