Particulate Instruments, Gas Analyzers and Spare Parts

Sarasota County's Office of Financial Management is conducting a sole source procurement for the as-needed purchase of Thermo Scientific 49i and 49iQ Ozone Analyzers, including their Primary Standard versions and associated spare parts. This recurring annual requirement is essential for maintaining ambient air quality measurements in accordance with EPA standards and a specific operating agreement with the Florida Department of Environmental Protection. The procurement is justified by the need for operational efficiency, as field staff are already trained on these specific instruments, and the established data quality they provide. Budgeted expenditures are authorized up to 150,000 USD, with an estimated annual range between 50,000 and 150,000 USD, with pricing determined by individual quotes prior to each purchase. The contract mandates that all materials be shipped F.O.B. Destination, with the County refusing to pay freight or express charges unless previously agreed. Vendors must provide safety data sheets upon delivery and ensure all documentation, including invoices and packages, clearly display the purchase order number. Invoices are processed through the Sarasota County Finance Department Clerk office under the Florida Local Government Prompt Payment Act. Special requirements include a 5,000 USD penalty for breaches during emergency recovery periods, strict adherence to NIST-aligned cybersecurity safeguards, and certification that the vendor is not engaging in business with sanctioned countries or listed boycott entities. Interested vendors must submit their response via OpenGov by November 17, 2026, including a completed Intent to Sole Source Response form and a No Lobby Affirmation.