Maintenance and Repair of Particulate Instruments and Gas Analyzers

Sarasota County, through the Office of Financial Management, is seeking a sole source procurement for as-needed maintenance and repair services for specific particulate instruments and gas analyzers. The scope of work covers the Thermo Scientific 1405 TEOM Continuous Ambient Particulate Monitor, as well as the 49i, 49iQ, 49i-PS, and 49iQ Ozone Analyzers and Primary Standards. Thermo Environmental Instruments, LLC is identified as the sole authorized OEM service provider in the United States, possessing the proprietary software, calibration files, algorithms, and specialty tooling required to maintain these instruments according to manufacturer specifications. The estimated expenditure is $50,000, with a total expenditure range not to exceed $150,000, with pricing determined by individual quotes prior to each purchase. The contract requires the vendor to adhere to strict operational and legal standards, including the use of E-Verify for employment eligibility and compliance with Florida Statutes regarding the boycott of Israel and business operations in Cuba or Syria. All materials must be shipped F.O.B. Destination, and the vendor must provide safety data sheets upon delivery. Key administrative requirements include maintaining acceptable insurance, implementing NIST-aligned cybersecurity controls, and submitting invoices to the Sarasota County Finance Department for payment via the Clerk of the Circuit Court. The vendor must warrant that all items are free from defects in design, workmanship, and materials, and the County retains the right to terminate the purchase order upon written notice.