Pencils for Central Warehouse

Pencils Bid Requirements
1. Purpose This solicitation is to establish a one-year contract with a responsive and responsible vendor to supply pencils for the Jordan School District (JSD) Central Warehouse. The contract term will be September 1, 2026, through August 31, 2027.
2. Vendor Eligibility Vendors that deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory are not eligible to bid. This includes, but is not limited to, jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers.
All items offered must be part of the vendor’s standard product line and must have ongoing availability throughout the contract term.
3. Price Guarantee Prices bid must be guaranteed for six (6) months from the award date.
4. Pricing Format Prices must be quoted in dollars and cents and rounded to two decimal places. For example, pricing must be submitted as $1.52, not $1.519.
Any extended pricing will be rounded to two decimal places.
5. Unit of Measure Prices must be submitted based on the unit of measure indicated for each line item in the bid table. Pricing submitted using an alternate unit of measure may result in rejection of the bid for that line item.
6. Acceptable Brands / No Substitutions Only the brands and products specifically identified in this solicitation are acceptable.
Substitutions, alternates, equivalents, or “or equal” products will not be accepted. Bids submitted for any brand or product other than the specified acceptable brand/product may be rejected for that line item.
7. Freight Terms All pricing must be FOB Destination, Freight Prepaid. Freight, delivery, handling, fuel surcharges, and any other transportation-related costs must be included in the bid price.
8. Estimated Quantities The quantities listed represent estimated amounts that may be purchased by JSD during the one-year contract period.
These quantities are provided for bidding purposes only and do not guarantee any minimum purchase amount or quantity.
This solicitation does not constitute an actual order, and no purchase order will be issued at award for the estimated quantities.
The JSD Central Warehouse will place orders on an as-needed basis throughout the 12-month contract term. Actual order quantities will be determined by the District’s needs at the time each order is placed.
9. Minimum Order Requirements Bidders imposing minimum order quantities or minimum dollar amounts that JSD determines to be excessive or not in its best interest may be disqualified for that line item. Minimum shipment weight requirements will not be accepted.
10. Bid Type “All or none” bids will not be accepted.
Bidders may submit pricing for one, several, or all line items for which they are able to meet the requirements of this solicitation.
11. Award Method Award may be made by individual line item to the lowest responsive and responsible bidder, or to the overall lowest responsive and responsible bidder, whichever is determined to be in the best interest of JSD.
JSD reserves the right to determine the award structure that provides the best overall value to the District.
12. Discounts Payment terms offering additional discounts will not be considered as part of bid pricing or bid evaluation.
13. Terms and Conditions All terms and conditions of this solicitation are non-negotiable.
Submission of a bid constitutes the bidder’s agreement to comply with all requirements, terms, and conditions of the solicitation.
14. Questions All questions regarding this solicitation must be submitted through the Bonfire/U3P platform during the designated question-and-answer period.
Questions submitted through any other channel will not be answered. Official responses issued through Bonfire/U3P will constitute the District’s official response and may be incorporated into the solicitation through an addendum.