Perfusion

Special Notice: Sources Sought

The Department of Veterans Affairs, VISN 08, Orlando VA Medical Center (OVAMC) located at 13800 Veterans Way, Orlando, FL 33467 is looking for certified, Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB), Small business, and/or other than small businesses sources for the following: On-site Therapeutic medical Physics Services. The authority for this procurement is Federal Acquisition Regulation (FAR) Overhaul Part 12, Acquisition of Commercial Products and Commercial Services.

Place of Performance: Orlando VA Medical Center.

Period of Performance: The anticipated period of performance for this contract will be from 01/19/2027 through 01/18/2028 for the base year and four (4) one (1) year option periods.

Description of Services: The Contractor shall furnish all key personnel to provide services necessary to perform onsite Therapeutic Medical Physics Services to eligible beneficiaries of the Department of Veterans Affairs, Orlando VA Medical Center (OVAMC).

This is a request for sources and information only and it is intended for market research and planning purposes, which may or may not lead to a future solicitation.  This is not a request for quotes.  The VA will not pay for any information received resulting from this Sources Sought notice.  Requests for copies of a solicitation shall not be honored or acknowledged.  However, if your firm can provide these requirements and it is interested in this opportunity, please provide written notification to the Contracting Officer.  SDVOSB or VOSB must be certified in the Veterans Small Business Certification website at: Veteran Small Business Certification (sba.gov)

Services and documentation of care provided under the resultant contract shall be subject to quality management and safety standards established by VA, consistent with the standards published by the Joint Commission (TJC) or equivalent. The contractor shall develop and maintain Quality Improvement/ Quality Assurance Programs and provision of care equal to or exceeding VA Standards for employees. The results of all Quality Improvement activities performed by the contractor involving VA patients will be shared with VA Quality Management Office.

Responsibilities of the contractor: Contractor shall be responsible for meeting or exceeding VA and Joint Commission (or equivalent) standards. 

Conflicts of Interest: Contractor has reviewed applicable Federal, State, and local conflict of interest laws to assure that conflict of interest situations does not inadvertently arise.

Confidentiality: Contractor agrees to abide by all applicable Federal laws and regulations pertaining to the privacy of patients and or VA employees, including all Health Insurance Portability and Accountability Act (HIPAA) of 1996/ Information Security regulations as they are implemented within the VA.  The contractor also agrees to abide by the confidentiality requirements of the protocols.

Only responses from authorized representatives of the firm will be considered. Adequate knowledge, skills, and abilities providing Therapeutic Medical Physics Services will be considered.

Product Service Code (PSC): Q522 – Medical – Radiology

The North American Industry Classification System (NAICS) Code: 541690 – Other Scientific and technical Consulting Services

Business Size Standard: $19M

Point of Contact(s):  Peter Bedard 813-785-0881, peter.bedard@va.gov

Scope: The contractor will perform on-site Therapeutic Medical Physics Services.

INTERESTED PARTIES:

All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit a capability statement with the following information at a minimum:

1. Point of contact with phone number and email
2. Company name and address
3. SAM.gov Unique Entity Identification code
4. Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc.
5. Documentation relating to capability of performance.
6. Any other pertinent company documentation, prior to submission of offers to a solicitation.

Any SDVOSB or VOSB firms responding to this Sources Sought Notice must be certified and verified in the Veterans Small Business Certification website at: Veteran Small Business Certification (sba.gov)

The response due date to this Sources Sought notice is October 01, 2026, at 12:00pm EST.

Please email responses to Peter Bedard at peter.bedard@va.gov.  Only electronic responses will be accepted.