Pesticide Disposal Events

The Texas Department of Agriculture is seeking qualified respondents to provide comprehensive pesticide disposal services through scheduled collection events across multiple counties in Texas, including Dawson, El Paso, Erath, Grimes, Henderson, Hidalgo, Medina, Moore, Nueces, Tom Green, Victoria, and Wichita. The contract requires the selected respondent to manage all aspects of event operations, including staffing, waste collection, packaging, labeling, manifesting, transporting, and disposing of between 10,000 and 300,000 pounds of unwanted pesticide waste per event, serving 10 to 200 participants free of charge. Respondents must develop and submit detailed work plans, health and safety protocols, emergency response procedures, and post-event reports for TDA approval before any activity begins, and must fully comply with federal, state, and local regulations governing hazardous waste management. The successful bidder will be responsible for supplying all necessary materials for safe handling and transport, including polyurethane tarps and chemical-resistant containers, and must ensure all packaging and labeling meet regulatory standards. The procurement follows a best value evaluation process under Texas Government Code Section 2157.003, emphasizing the respondent’s proposed service plan (40% weight), past performance and qualifications (30%), and reasonableness of proposed cost (30%). Administrative disqualifiers include failure to submit all required exhibits signed and complete, missing or late submissions, lack of three references, failure to maintain a “C” or higher rating in the Texas Comptroller’s Vendor Performance Tracking System, having recent cancelled purchase orders for non-performance, or including exceptions to solicitation terms. Required documentation includes Exhibit A through O, W-9, Texas Ethics Commission Form 1295, insurance certificates per Exhibit L, data security compliance per Exhibit K, and certifications confirming no debarment or conflict of interest. The contract term extends through August 31, 2027, with three possible one-year renewal options through 2030. Respondents must be properly licensed and certified to handle hazardous waste in Texas, adhere to Texas Accessibility Standards and WCAG 2.0 AA for electronic resources, and comply with Texas Prompt Payment Act requirements. Invoices are submitted electronically to accounts payable, with payment issued within 30 days of service acceptance, contingent upon submission of a Progress Assessment Report. All submissions must be emailed to bidroom@texasagriculture.gov by 3:00 PM CT on August 1