Phifer Hall Chiller Replacement Western Piedmont Community College

The contract for the replacement of the chiller serving Phifer Hall at Western Piedmont Community College involves a lump sum construction project with an estimated value between 200,000 and 500,000 dollars. The scope includes removing the existing 160-ton chiller and installing a new unit of similar capacity, along with associated upgrades such as valves, insulation, heat tracer lines, electrical work, and controls integration with Johnson Controls Facility Explorer. The project emphasizes compliance with North Carolina statutes, including requirements for proper licensing, permits, and minority business participation, with specific affidavits and forms mandated for documenting minority and HUB (Historically Underutilized Business) involvement. The owner prefers completion before April 30, 2026, and payment will be made in monthly estimates with 95% of each estimate paid and 5% retained until final acceptance. Bidders are required to submit sealed proposals by October 1, 2025, at 9:00 AM to Western Piedmont Community College, with mandatory attendance at a pre-bid meeting scheduled for September 17, 2025. The proposal must include all necessary affidavits, forms for minority participation, and certification of licensing, with no alternates proposed at this time. The evaluation will be based primarily on the lowest responsible, responsive bid, considering compliance with minority participation efforts and the submission of all required documentation. The contract emphasizes transparency, adherence to state laws, and the provision of warranty and maintenance information, with the owner reserving the right to reject any bids or waive informalities. The project is to be performed at the college’s campus in Morganton, North Carolina, with no explicit federal or MIL-STD packaging, marking, or shipping requirements specified.