Physical and Occupational Therapy Supplies

The Orange County Health Care Agency is soliciting bids for the provision of Physical and Occupational Therapy Supplies to support its Medical Therapy Units serving children and young adults with medically eligible physical disabilities. The procurement, issued as an Invitation for Bid (IFB No. 042-2958501-JB), requires vendors to supply a detailed list of therapy items including specialized splints, monofilaments, therapy putty, kinesio tape, adaptive utensils, and other clinical supplies, with unit prices inclusive of freight, shipping, and handling. Deliveries must be made within five business days of order to multiple MTU locations across Orange County, including Anaheim, Placentia, Mission Viejo, Tustin, Westminster, and Fullerton, with the requirement that contractors arrange for inside delivery and lift truck access at facilities lacking loading docks. The contract term is three years, effective August 1, 2026, with an optional two-year renewal. Pricing is subject to a $300 per-item purchase limit, with Orange County sales tax of 7.75% applied to all transactions. Bids must be submitted electronically through the County’s procurement portal by June 25, 2026, and are evaluated strictly on the lowest responsive and responsible offer, with a preference evaluation system that includes a five percent price deduction for certified Orange County Local Small Businesses and an eight percent deduction for those also certified as Disabled Veteran Business Enterprises, up to a maximum preference deduction of $100,000. Vendors must be registered with the California Secretary of State, hold a valid DUNS and Unique Entity Identifier, provide a Federal Taxpayer ID, and certify compliance with all state and federal regulations including the Levine Act, Civil Rights Act, Rehabilitation Act, and Americans with Disabilities Act. Contract administration requires invoicing on company letterhead with full payment details, submitted to the Health Care Agency’s Accounts Payable office, with payment processed net 30 days via Electronic Fund Transfer. Contractors are responsible for indemnifying the County against all claims, maintaining strict confidentiality of patient and operational information, and enabling audits of financial and operational records by the County’s Auditor-Controller. Failure to meet delivery timelines, product specifications, or contractual terms may result in immediate termination, discontinuation of payments, and offset of disallowed amounts. All offers are subject to final review and may result in multiple awards at the County’s discretion.