Pick-Up, Transport, and Disposal of Unclassified Fill for the Water Department

The City of Cambridge, through its Water Department, has issued an Invitation for Bid (IFB COC-IFB-FY26-30697) seeking contractors to provide pick-up, transport, and disposal services for unclassified fill materials. The contract scope entails the removal of approximately 3,500 tons of unclassified fill annually, along with 400 tons of bituminous asphalt concrete and 100 tons of Portland cement concrete, all stored at the City’s designated yard. Services are required on a year-round basis, Monday through Friday from 7:00 AM to 3:00 PM, with timely and compliant handling of pre-segregated materials essential. Bidders must submit unconditional proposals electronically via the City’s procurement portal by 11:00 AM on December 18, 2025. Award decisions will occur within 45 days of bid opening, contingent upon fund availability, and the City reserves the right to reject any or all bids if deemed in its best interest. The contract incorporates several local ordinances and compliance requirements critical to performance, including the Cambridge Living Wage Ordinance mandating payment of no less than $10.00 per hour (adjusted annually) to all covered employees, and the Truck Safety Ordinance, which enforces stringent safety standards on vehicles used in fulfillment of the contract. Vehicles must be equipped with specified safety equipment such as Side Under-Ride Guards, convex mirrors, cross-over mirrors, and safety decals, all verified through City inspections and certification. The contractor must maintain comprehensive insurance coverage naming the City as additional insured and provide a performance bond equal to 100% of the contract value. Background checks in compliance with the City’s CORI policy may be required for personnel. The contract stipulates firm fixed pricing without allowances for conditional bids and includes provisions for indemnification, equal opportunity, and adherence to municipal codes. Delivery terms specify FOB destination within Cambridge, with the contractor responsible for all transportation risks and costs. Documentation requirements include submission of non-collusion affidavits, wage theft prevention certifications, proof of five years’ business operation, and compliance with all relevant laws and City policies. No specific evaluation weighting criteria were disclosed, and the contract does not specify a formal invoice submission system, although milestone-based payment terms are implied.