Pneumatic Kairison Instrument Repair and Maintenance

The Department of Veterans Affairs through Network Contracting Office 20 is seeking a Service-Disabled Veteran-Owned Small Business to provide comprehensive maintenance and repair services for Aesculap Pneumatic Kairison instruments at the Portland VA Medical Center. The solicitation, identified as 36C26026Q0524, has a response deadline of May 12, 2026, and is structured as a commercial item acquisition likely using a Firm Fixed Price contract type. The total estimated value is $34 million, with a base period of 12 months and up to three 12-month option periods, though detailed pricing and quantities are not specified in the solicitation. Offerors must be certified in the SBA Veteran Small Business Certification Program and must submit a complete package including the signed SF-1449,Price/Cost Schedule, manufacturer authorization, technical certifications, company capability statement, and required certificates for labor standards exemptions and subcontracting limitations. Proposals must be submitted via email to Maureen Sundstrom with the solicitation number in the subject line, using Microsoft Office or Adobe PDF formats, and are limited to 5 MB per email. The contract requires all repairs and maintenance to be performed by certified technicians using only OEM-authorized parts, and includes strict compliance with FAR and VAAR clauses, including whistleblower protections, trafficking in persons prohibitions, supply chain security requirements under FASCSA, and exclusion of covered telecommunications equipment. The Government retains the right to inspect and accept services at the point of delivery or destination, as defined by FOB terms, and will evaluate offers based on price and other unspecified factors, potentially using a trade-off analysis rather than LPTA. Payment will be processed electronically through the System for Award Management using the VA’s Electronic Invoice Presentment and Payment system or ANSI X-12 EDI format. The contract includes provisions for unlimited Kairison sharpening, timely repairs, documentation of all services, and return of irreparable units. No Contracting Officer’s Technical Representative is named, and all correspondence must be directed to the contracting officer located in Vancouver, WA.