PO 228 - AAR for Boston26 World Cup

The Massachusetts Emergency Management Agency (MEMA) is soliciting proposals under state contract PRF76 for a qualified vendor to conduct a comprehensive After-Action Review (AAR) of the planning and preparedness phases for the FIFA World Cup 2026. The project focuses on evaluating public safety governance, interagency coordination, and readiness across the corridor from Boston, Massachusetts, to Providence, Rhode Island. The scope includes assessing match operations for seven games at the Boston Stadium in Foxborough, FIFA-sanctioned ancillary sites such as Fan Fests and base camps, and regional intersections involving transit surges and concurrent large-scale events. The selected vendor must deliver an After-Action Report, an Improvement Plan, a Stakeholder Summary, and an Executive Summary, all developed in accordance with National Continuous Improvement Guidance and Homeland Security Exercise and Evaluation Program (HSEEP) standards. The estimated maximum obligation for this contract is 100,000 dollars, with a performance period spanning from December 7, 2026, to April 30, 2027, within a 14-week evaluation lifecycle. This procurement is subject to the Small Business Purchasing Program (SBPP) under Executive Order 523, giving preference to registered Massachusetts small businesses that meet best value criteria. Proposals must be submitted via COMMBUYS by November 23, 2026, and are limited to 30 pages. Key contract requirements include a strict prohibition on the use of AI tools to process MEMA information and adherence to Commonwealth prompt payment discount guidelines. Invoices must be detailed by position, hourly rate, and specific deliverable completion status.