Point of Care Ultrasound (POCUS)

Defense Health Agency

Medical Device and Equipment Program Management Office (MDE PMO)

Single Enterprise Solution for Point of Care Ultrasound

1.0 DESCRIPTION: THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is being issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) nor a Request for Quotations (RFQ). It is strictly a Request for Information (RFI) to determine the solutions or technologies are available to fulfill this specific requirement and should not be construed as a formal solicitation nor an obligation on the part of the Government to acquire any products or services. Unsolicited proposals or any other kinds of offers will be considered in response to this RFI, and no contract will be awarded pursuant to this announcement. The information requested by this RFI will be used within DHA to facilitate decision making and will not be disclosed outside of DHA. Any information provided to the Government is strictly voluntary and will be provided at no cost to the Government.

1.1 Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFI, if any is issued.

2.0 SUBJECT: The Medical Research and Development Contracting Division 2, Defense Health Agency Contracting Activity (DHACA), is seeking information in the form of capabilities statements and availability. This RFI is for fact-finding and planning purposes only. The information will be used in conducting market research to identify qualified, experienced, and interested potential business sources which are subject to change prior to a formal solicitation release. The Government reserves the right to decide whether a small business set-aside is appropriate based on responses to this notice. Contractors are encouraged to inform the Government of any barriers that would prohibit them from competing. Contact with Government personnel, other than those specified in the RFI, by potential offerors or their employees regarding this requirement is not permitted.

3.0 BACKGROUND: The single enterprise solution for point of care ultrasound is instrumental in the standardization, modernization, and integration initiative that will empower the Point of Care Ultrasound (POCUS) subspecialists across the MHS enterprise who rely on ultrasound technology to provide high-risk pregnancy diagnostic ultrasounds, consultations, procedures, and provide necessary support to the following specialty care services:

1.  Emergency Medicine

2.  Obstetrics/Gynecology

3.  Critical Care

4.  Anesthesia

5.  Family Medicine

6.  Inpatient Wards

7.  Internal Medicine

8.  Pediatrics

9.  Sports Medicine

10. Orthopedics

11. General Surgery

12.  Urology

13. Endocrinology

14.  Rheumatology

15.  Nephrology (to include dialysis)

16.  Neurology

17. Pain Management

18. Gastroenterology  

19. Otolaryngology (ENT)

4.0 SCOPE: THIS IS A REQUEST FOR INFORMATION (RFI) ONLY The Medical Research and Development Contracting Division 2, DHACA, is issuing a Request for Information (RFI) to identify Contractors capable of meeting the Government’s requirements.  The Government requests a Capability Statement providing the following: 

1.  General information and technical background describing your firm’s experience within the last five years, specifically with contracts similar in scope, complexity, and size to meet the program objectives in accordance with Attachment 1.

2.  If the Capabilities Statement includes a discussion on Federal Government relevant performance-based experience, provide the applicable contract and task order number, final contract price, Period of Performance, number of Full Time Employees, and a brief description of the project.

3.  Your company’s program management plan and control policies that adhere to standard industry practices and demonstrate the ability to accurately track projects and ensure timely completion of projects.

4.  A draft implementation plan outlining the potential solution to the Government’s requirement. The plan should highlight the key deliverables, timelines, and expectations of each party responsible for delivery, configuration, and final acceptance of the systems, and include the total number of project managers and implementation team(s) involved. Detailed steps and task owners for implementation as well as expected completion time for each task are requested. Please also provide timelines for production Go-live for all implementations. “Go-live” date is met by full clinical usage of the system with fulfillment of migration requirements related to Go-live with no reliance on the legacy system. In addition, the Government requests feedback regarding potential risks and mitigation strategies.

In your capability statement, address how you would deliver/implement the specific tasks outlined in Attachment 1.

The information provided in the RFI is subject to change and is not binding on the Government. The Defense Health Agency (DHA) Medical Device and Equipment Program Management Office (MDE PMO), has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.  Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

 5.0 SMALL BUSINESS SET ASIDE: The Government has not determined the set-aside capability, is possible, at this time. The Government will use the RFI results in analyzing small businesses’ capacity to fulfil this requirement and make its decision. 

6.0 RESPONSE INSTRUCTIONS: If your firm can provide the requirements as described please provide a Capability Statement to the Medical Research and Development Contracting Division 2, DHACA, Jennifer Burke, contact@example.gov.

A vendor responding to this RFI with generic material only, such as brochures, advertisements, or other generic material, is highly discouraged. In order for the Government to assess the market capability of your company or organization to provide all personnel, supervision, and other items and non-personal services necessary to support a Single Enterprise Picture Archiving and Communications System (PACS) solution for Point of Care Ultrasound please provide the following company information:

1. Capability Statement
2. Company Cage Code, Unique Entity Identifier (UEI), company name, address, point of contact and telephone number, email address and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies must be registered in the System for Award Management (SAM, at www.sam.gov) to be considered as potential sources.
3. Small Business Designation status such as (8(a), HUBZone, Service-Disabled Veteran Owned Small Business (SDVOSB), women-owned, etc.)
4. Indicate which North American Industry Classification System (NAICS) code(s) your company usually performs under for Government contracts. Maximum participation by small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, and women-owned small business concerns is encouraged.

6.1 Business size status and date of last certification

6.2 Applicable GSA SINs [to include description of SIN product/service classification/ description]

6.3 All Applicable Contract Numbers [i.e. GSA OASIS+, GSA Multiple Award Schedules, CIO-SP3, etc.] (This information is for market research only and does not preclude your company from responding to this notice.)

7.0 INSTRUCTIONS FOR RESPONDING:

Submission: Please submit an electronic copy of the capabilities statement in a “.pdf” file type and via email to Jennifer Burke, contact@example.gov. Please use the following title in your email subject line: Enterprise POCUS imaging PACS solution.  Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be adised that all submissions become Government property and will not be returned.

Due date: RFI response submissions are due no later than 1:00 PM ET on 15 July 2026.

Page Limit: RFI responses shall be limited to 10 pages, not including cover and administrative pages, and written using a 12-point font size. Beyond the 10-page limit, the Government may only review examples of media and graphic design.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Parties may begin submitting responses to this RFI immediately. If the information provided contains propriety information, such information must be clearly identified with appropriate disclaimers.

THIS IS NOT A SOLICITATION ANNOUNCEMENT OR REQUEST FOR PROPOSALS, AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT.