Polling Place Accessibility Surveys

The contract for Polling Place Accessibility Surveys issued by the Illinois Board of Elections encompasses comprehensive requirements for assessing the accessibility of approximately 4,922 to 5,000 polling locations across Illinois to ensure compliance with the Americans with Disabilities Act (ADA), Illinois Election Code, and related regulations. The selected vendor must utilize the Board’s digital AuditPoll survey tool, complete all surveys by October 31, 2026, and provide monthly progress reports starting November 1, 2025. The scope includes staffing, training, and equipment provisions, with an emphasis on efficiency, accuracy, and adherence to federal and state standards. The contract emphasizes the importance of timely delivery, with milestones such as survey schedule submission within 30 days of contract award and completion of all surveys by the specified deadline, with performance monitored through inspections and verification by the State. The procurement process is based on a Lowest Price Technically Acceptable (LPTA) methodology, where responsiveness, responsibility, and price are key evaluation factors. Bids must include all mandated forms and disclosures, such as vendor registration, financial disclosures, conflict of interest statements, and socioeconomic participation plans, with strict adherence to Illinois procurement regulations. The contract incorporates standard Illinois clauses on compliance, non-assignment, termination, and confidentiality, and mandates background checks for personnel. Payment terms are governed by the State Prompt Payment Act, with invoices submitted electronically to designated addresses. The agreement also details subcontracting disclosures, cybersecurity certifications, and special requirements like background checks and training, ensuring that all work performed at polling locations meets rigorous accessibility and legal standards. Attachments include survey tools, checklists, and certification forms, all integral to compliance and performance monitoring.