Pool of Vendors to Provide Discount from List for Magnetic and TransCore Equipment

Texas A&M University – Central Texas is seeking to establish a pool of qualified vendors to provide discounted pricing on Magnetic and TransCore equipment, along with installation, maintenance, and repair services for transportation and parking systems at its College Station, Texas campus. The solicitation, identified as TAMU-ITB-26-5036, requires vendors to quote firm unit prices and percentage discounts off list for the full line of Magnetic and TransCore products, as well as hourly rates for on-site installation and maintenance services during regular business hours, after hours, weekends, and holidays. All equipment must meet or exceed federal and state safety, health, lighting, and noise standards, and parts must conform to accepted industry standards for strength, quality, and workmanship. Vendors must guarantee a minimum one-year warranty on all parts and accessories and demonstrate the ability to provide next-day delivery for orders placed by 2:00 p.m. CST, with emergency response capabilities including a four-hour telephone response and twenty-four-hour on-site service, seven days a week. The contract, which is structured as a master order, will commence on September 1, 2026, for an initial one-year term with automatic one-year renewals up to a maximum five-year duration, subject to legislative funding and mutual agreement. All deliveries must be F.O.B. Destination, Freight Prepaid and Allowed, with no additional shipping, handling, or fuel surcharges permitted, and vendors are strictly responsible for cleanup and removal of packaging materials, prohibited from using university dumpsters. Payment terms are 100% Net 30 upon receipt and acceptance of goods/services and submission of an uncontested invoice, and prices must remain fixed throughout the contract term with specified maximum percentage increases for each renewal period, or zero if not indicated. Vendors must provide three verifiable references from similar projects within the past two years, and negative references may result in disqualification. Insurance requirements include general liability and auto liability coverage with minimum limits, underwritten by Texas-authorized insurers with an A.M. Best rating of A- or better and VII or better, and must name the Board of Regents for the Texas A&M University System as additional insureds with a waiver of subrogation. Vendors must maintain current certificates of insurance throughout the contract and provide ten days’ notice before policy cancellation or material change. Compliance with campus safety, access, and drug-free policies is mandatory, with one English-speaking employee required on-site at all times and appropriate attire for all personnel. Awards will