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Portable Construction and Maintenance Equipment

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CM02-27State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Solicitation CM02-27 is a request for proposals issued by the Houston-Galveston Area Council for the establishment of Master Agreements for Portable Construction and Maintenance Equipment. This cooperative purchasing program, known as HGACBuy, allows over 10,000 local government entities and non-profits nationwide to purchase products and services through competitively bid contracts. The resulting agreements are blanket-type contracts where customers issue purchase orders and pay contractors directly, while contractors remit an order processing charge to H-GAC. All equipment must be new, unused, and compliant with safety and pollution standards set by OSHA, the EPA, the US Department of Transportation, and relevant Texas state agencies. The evaluation process uses a weighted scoring system totaling 100 points, with a minimum score of 70 required for award eligibility. Key evaluation factors include products and pricing (25 percent), business practices and operations (20 percent), distinguishing services (20 percent), geographic coverage across the United States (15 percent), past performance (10 percent), and references (10 percent). Award decisions are made based on the best interests of H-GAC and are subject to final approval by the Board of Directors. Contractors must adhere to strict delivery and compliance requirements, including a general five-working-day delivery timeline and F.O.B. Destination shipping terms. Legal requirements include maintaining an active SAM registration, complying with the Davis Bacon Act for prevailing wages, and following Buy America provisions for federally funded projects. Additionally, contractors must implement a written information security policy and cybersecurity training certified under the Texas Government Code. Proposals must be submitted in PDF or Excel format via the designated portal by November 19, 2026.

General Info

RFP for master agreements providing portable construction and maintenance equipment via HGACBuy.

Documents

3

RFP #CM02-27 Portable Construction and Maintenance Equipment

PDF, High priority: read this firstrfp
High

Sample HGACBuy Master Agreement General and Special Provisions

PDF, High priority: read this first21 pages · contract-document
High

HGACBuy Contractor and Customer Handbook v.15

PDF, Low priorityhandbook
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyTexas → Enterprise Solutions - HGACBuy/Cooperative Purchasing Program
Contacts2 people available
OfficeHouston, TX, 77027, USA
Office AddressHouston, TX, 77027, USA
Contacts
Beverly LevySpec Coordinator
Allison CruzProcurement Coordinator

Interested Companies (5)

All Around AccessFort Lauderdale, FL
Blue GroupTwin Falls, ID
Energy Systems ConsolidatedWaukesha, WI

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Full Description

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H-GAC is a government agency which provides a Cooperative Purchasing Program as part of its service to other government agencies. The Program currently makes blanket type contracts covering products and services for the use of its membership of more than 10,000 local government participants nationally (Our Customers) which include cities, counties, emergency services districts, school districts, and non-profit organizations. Any local government or non-profit organization (providing one or more governmental services) may participate in the Program if their state and local laws allow. There is no cost to join and become a member of the H-GAC Cooperative Purchasing Program. H-GAC's Cooperative Purchasing Program, known as HGACBuy, was established pursuant to Texas Interlocal Cooperation Act [Texas Local Government Code, Title 7, Chapter 791]. The Act allows local governments and certain non-profits to contract or agree under the terms of the Act to make purchases or provide purchasing services and other administrative functions appropriately established by another government entity. The Interlocal Contract (ILC) is the required legal document that establishes a link between the Customer (local governments and certain non-profits) and HGACBuy and gives the Customer access to HGACBuy contracts. HGACBuy contracts are established based on the requirements of Texas Local Government Code, Chapter 252 and/or other applicable State of Texas or Federal procurement requirements. Products and services are contracted after having been subjected to either a competitive bid (ITB); competitive proposal (RFP); or Request for Qualification and Pre-Qualification (RFQ) depending on the category type. Contracts are blanket type and issued as Master Agreements. Use of HGACBuy for purchases by any Customer is strictly at the discretion of that entity. Customers issue purchase orders and pay the HGACBuy Contractor directly. The Customer also sends HGACBuy a copy of the purchase order and the Contractor is responsible for reporting the sale to HGACBuy as a contract requirement.

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