PORTABLE/HANDHELD RAMAN SPECTROSCOPY ANALYZER

The City of Austin, through its Tactical Investigation Division, is seeking to procure three portable handheld Raman spectrometers under Invitation for Bids IFB 8700 RBB1015, with a mandatory five-year warranty on each device. The solicitation, issued on June 29, 2026, and due for response by August 4, 2026, targets the delivery of rugged, lightweight analyzers capable of accurate identification of substances including fentanyl, with automated, tamper-proof data storage and the ability to generate PDF and CSV reports. Delivery must occur within 120 calendar days of order placement to the Austin Police Headquarters at 715 E 8th St., Austin, TX, with shipments to be F.O.B. destination, prepaid and allowed. Packaging must adhere to good commercial practices, include permanent labeling with contractor and city information, container numbering, and a detailed packing list per shipment. The contract emphasizes best value award over lowest price, incorporating a 5% discount for local businesses and a 3% discount for small businesses, with evaluation based on responsiveness, responsibility, and overall value, including price adjustments applied before final selection. The contract includes critical compliance, administrative, and operational requirements beyond the hardware delivery. All work products, including software, data, manuals, and training materials, are the exclusive property of the City, with the contractor obligated to execute assignments to transfer full ownership. The contractor must retain key personnel throughout performance, obtain prior written approval for any substitutions, and submit detailed qualifications upfront. Subcontracting requires pre-approval, and no MBE-WBE goals apply. Insurance must be provided by Texas-authorized carriers with an A.M. Best rating of B+VII or higher, naming the City as additional insured, and certificates must be submitted prior to contract execution. Safety Data Sheets must accompany all shipments containing hazardous materials, with failure to provide them triggering immediate termination. The contractor is prohibited from charging contingent fees or offering gratuities, must comply with ADA and Austin’s non-discrimination laws, and may not assign the contract without written consent. The City retains sole authority for inspection and acceptance upon delivery, with non-conforming items subject to rejection. Payment is administered through the Austin Police Department’s accounts payable office, contingent on available appropriations, and invoices must reference the purchase order. A 180-day holdover period is included if no extension notice is provided. The total estimated contract value is $488,700