PQ List for Title and Settlement Services

The City of Pittsburgh’s Office of Management and Budget, on behalf of the Law Department, is soliciting qualifications from firms to provide a range of title and settlement services under a Pre-Qualified Master Agreement (PQMA046). The contract period will begin upon execution and run until February 29, 2028, with a submission deadline for qualifications of October 31, 2027. Applicants must submit their complete application packets electronically to the designated City email, and failure to do so may result in processing delays. This solicitation aims to establish a panel of pre-qualified vendors who will then be eligible to bid on individual task orders, with awards made to the lowest responsible bidder on an item-by-item or aggregate basis. The City emphasizes that inclusion on the pre-qualified list does not guarantee contract awards, and vendors are required to provide evidence of their ability to deliver quality title and settlement services through documentation such as insurance certificates, IRS Form W-9, application forms, vendor questionnaires, and sample title reports. The contract outlines municipal-specific terms and conditions rather than federal FAR clauses and incorporates local statutory and administrative requirements. Key contract provisions include restrictions on subcontracting without prior City approval, confidentiality obligations, anti-discrimination requirements adhering to ADA and local ordinances, indemnification clauses, and non-exclusivity of services allowing the City to engage other contractors or perform work internally. The contract allows for a potential 90-day extension beyond the initial term at the City’s discretion. Inspection and acceptance of services are under City jurisdiction, with compliance based on the contract’s specifications and industry standards. Orders must be performed within the Pittsburgh area, with a 30-day performance window per request and possible extensions. The administrative point of contact is the City’s sourcing specialist, who coordinates submissions and contract management. Payment terms follow a net 45-day schedule, though specific contract values or firm-fixed pricing were not disclosed. Overall, the contract sets a framework for managing title and settlement service needs in a controlled, compliant municipal procurement environment, ensuring quality and accountability through prequalification and ongoing performance requirements.