This Solicitation opportunity from Department Of State was posted on September 3, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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PR16240719: Solicitation Notice for Independence Day Event 2026

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PR16240719Federal

Submission Closed09/10/2026, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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Yellow Ribbon Requirement

Solicitation # W912TF27QA001

Solicitation W912TF27QA001 is a request for quotes for a Firm-Fixed Price contract to provide turnkey conference and childcare services for the NH Army National Guard on November 8, 2026. The requirement is a 100 percent small business set-aside under NAICS code 721110. The contractor must provide a venue within a 40 mile radius of Concord, New Hampshire, featuring a general session room for 140 people, two breakout rooms, a counseling room, and two childcare rooms. Essential facility requirements include integrated AV, high speed Wi-Fi for 150 devices, and 100 parking spaces. The scope of work is divided into three CLINs: facility operations, catering services for 120 adults and 20 children with strict allergen labeling and temperature controls, and licensed childcare services. Childcare providers must be background vetted with FBI fingerprinting, hold active pediatric First Aid and CPR certifications, and maintain at least 500,000 dollars in liability insurance. Award will be based on the most advantageous offer, evaluating technical submissions as either acceptable or unacceptable based on operational compliance, facility suitability, and licensing attestations. Payments will be processed electronically via the Wide Area WorkFlow system.

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POSTED

6 days ago

DEADLINE

in 2 days

AI Contract Overview

The U.S. Embassy Abu Dhabi is soliciting proposals for a venue to host its Independence Day event on November 18, 2026. The government seeks a firm-fixed-price purchase order from an American-brand four-star hotel located within 20 kilometers of the Embassy. The facility must feature an indoor ballroom capable of accommodating a minimum guaranteed guest count of 500 and a maximum of 1,000 guests in a cocktail-style setup. The scope of work must be performed directly by the facility, with subcontracting permitted only for audio and video setup. Key requirements include the provision of high-resolution LED screens, sound and light engineering, and security equipment such as walkthrough magnetometers and an X-ray machine. The venue must undergo a pre-event explosives inspection and ensure all staff interacting with guests are screened by Embassy security. Proposals must be submitted by 10:00 am UAE Time on September 10, 2026, and must include a completed SF-1449, proof of active SAM registration with a UEI and CAGE code, and a valid Abu Dhabi commercial trade license. Award will be based on a combination of price, technical acceptability, and administrative compliance.

General Info

US Embassy Abu Dhabi seeks 4-star American hotel venue for Independence Day 2026.

Agency

Department Of State → US Embassy Abu Dhabi

Contract Value

$95,051.69

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

DC, ARE

Set-Aside

NONE

Awardee

THE RITZ - CARLTON ABU DHABI - GRAND CANAL

Award Issued Date

09/30/2026, 12:00:00 AM UTC

Documents

PR16240719 Amendment 0001

amendment

High

PR16240719 RFP Cover Letter for Embassy Abu Dhabi Event Venue

1 page · rfp

High

PR16240719 RFP – Independence Day Event Venue, Abu Dhabi

34 pages · rfp

High

SF 1449 Solicitation for Venue/Facility Event Services

2 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 27

Solicitation

Notice updatedSep 3

Notice details unchanged. Attachments may have changed.

Response DeadlineSep 10

Deadline has passed

Submission Closed

09/10/2026, 12:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Abu Dhabi

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Abu Dhabi

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Gregory Stoneberg

contact@example.gov

Joseph M John

contact@example.gov

Full Description

The U.S. Embassy Abu Dhabi seeks proposals for a venue to host its Independence Day event on November 18, 2026, in accordance with the scope of work outlined in this solicitation. Due to location and security constraints, the Embassy will accept proposals only from a minimum of four- star hotels that must be American brands and are located within 20 kilometers of the U.S. Embassy and have indoor ballroom capable of accommodating approximately 1,000 guests in a cocktail-style setup. The venue/facility shall accommodate a minimum guaranteed guest count of 500 and a maximum guest count of 1,000.

The scope of work required under this solicitation shall be performed directly by the facility and shall not be subcontracted or outsourced through a third party, except Audio & Video set-up. The Government will award a Firm Fixed Price (FFP) Purchase Order.

Should you be interested, please submit a quote with your best, lowest, and final prices along with all documentation required under the RFP, via email to AbuDhabiContracts@state.gov, with a copy to JohnJM@state.gov marking the subject line "Proposal Enclosed – Solicitation No.: PR16240719.”

Proposals are due no later than 10:00 am (UAE Time) on September 10, 2026. Proposals received after this deadline will not be accepted.

Questions should be directed to AbuDhabiContracts@state.gov no later than 4pm on September 3, 2026.