Pre-Advertisement Notice for Foxboro DCS Parts and Repairs

The City of Atlanta, through its Department of Watershed Management, is initiating a multi-step procurement process to secure critical Foxboro Distributed Control System (DCS) parts, equipment, and related support services essential for maintaining SCADA systems at water treatment and reclamation facilities. The process begins with a prequalification phase followed by an Invitation for Bid (IFB), with responses due by June 18, 2026. Vendors must demonstrate the ability to supply manufacturer-certified Foxboro DCS components or approved equivalents that meet stringent warranty and performance standards. The solicitation is divided into two groups: Group I requires the supply of Foxboro DCS parts and accessories, while Group II encompasses essential services including repair support, startup testing, loop checks, operational verification, staff training, and documentation of replaced or upgraded parts. All parts must be currently in production as the manufacturer’s standard model, with full compliance to warranty terms, and vendors must guarantee 90% of required parts will be available within 24 hours and the remaining 10% within 72 hours to prevent operational downtime. Vendors must ensure all personnel have appropriate credentials to access City facilities and comply with federal and state safety regulations, including the Occupational Safety and Health Acts and Georgia OSHA standards. Subcontracting is permitted, but the prime bidder remains solely responsible for all deliverables, must disclose all subcontractors upfront, and ensure they complete the Illegal Immigration Reform and Enforcement Act (IIREA) Form. Pricing must be firm, with any request for price escalation requiring 30 days’ advance notice and supporting cost data submitted to the Chief Procurement Officer. All shipments must adhere to commercial packing standards, be clearly marked with the City’s purchase order number and user department, and include sealed packing lists. Warranty guarantees must cover at least 12 months or the manufacturer’s warranty period, whichever is longer, starting from the date of acceptance. The City retains the right to inspect vendor facilities, request samples or literature within seven days, and perform independent testing at the vendor’s expense. Award will be based on the lowest and best firm price, with preference given to bidders who meet all technical, availability, warranty, and compliance criteria. The contract will be governed by the IFB, submitted bid documents, resulting purchase orders, and the City’s terms and conditions, which collectively form the binding agreement.