Pre-Advertisement Notice for Golf Course Retail Merchandise

The City of Atlanta, through its Department of Parks and Recreation, is initiating a multi-step competitive sealed bidding process to procure retail merchandise for its four public golf courses: Alfred "Tup" Holmes, Chastain Park, Browns Mill, and Candler Park. The procurement, identified by solicitation number PE-66062-NONST-2026-000000427 and NAICS code 423910, begins with a prequalification phase to assess vendors’ ability to meet delivery schedules and operational requirements, followed by an Invitation for Bid. Interested firms must demonstrate capacity to supply industry-standard golf accessories including golf balls, tees, gloves, towels, divot tools, hats, clubs, footwear, socks, bags, range finders, and apparel in premium, mid-level, and economic tiers, with recognition that product offerings and SKUs will evolve over the contract term. Vendors are required to provide access to their full product catalogs, and no automatic substitutions are allowed; all alternative selections must be evaluated and approved by golf purchasing representatives. Pricing is not fixed but indexed to advertised catalog wholesale prices to reflect market fluctuations, with individual orders estimated up to $100,000 and placed as frequently as once weekly based on inventory needs. Performance is strictly measured by a maximum 5% defective product rate, a minimum 95% order fill rate, and delivery within 30 days of order placement, with compliance monitored across all four course locations, each of which may place separate orders according to operational demand. Only recognized national or regional brands are preferred, and all items must be suitable for public-course use, though no formal sustainability standards apply. The City will utilize its standardized quote, requisition, purchase order, and invoicing procedures, and vendors must designate a point of contact capable of responding within two business days. The contracting process anticipates multiple award winners by product category, with no expectation that a single vendor will fulfill all requirements. A pre-solicitation conference will be held to clarify requirements, and responses are due by July 23, 2026. All deliveries must occur within Georgia, and final product approval rests with the General Manager of Golf Services or designee. Merchandising services are not required, and the City will adhere to state and local regulations governing restricted items.