Pre-Placed Emergency Contract for Fuel Delivery During Declared Disaster from an Area Outside of Southern Louisiana for JP Fleet Dep

This contract is a pre-placed emergency procurement for the delivery of Ultra Low Sulfur Diesel and 87 Octane Reformulated Gasoline with up to 10% ethanol to Jefferson Parish, Louisiana, during declared disasters, with the requirement that fuel originate from outside Southern Louisiana to ensure supply resilience. The solicitation, issued under number JPP-RPP-0517 with a proposal deadline of July 24, 2026, targets vendors capable of providing reliable, large-scale fuel delivery using dedicated trailers with minimum 7,800-gallon capacity capable of split deliveries. The contract has a three-year base period beginning January 10, 2027, with a two-year option to extend, and auto-renews through the end of the calendar year if no new contract is executed by May 1 of the expiration year. Deliveries must occur at designated Parish locations including 4901 Jefferson Highway and 1501 River Park Road, with fuel inspection performed at both origin and destination, and drivers required to remain on-site until dispensing is complete. Fuel must meet stringent EPA and ASTM standards, and all transport equipment must be sanitized and dedicated exclusively to fuel to prevent contamination. Evaluation is based on a 100-point weighted system favoring technical merit over price, with equal weighting given to Scope of Services, Specific Experience, and Price Proposal, and additional points for Responsiveness to the RFP and Financial Profile. Award will be determined through a trade-off process allowing selection of a non-highest-scoring offeror if they achieve at least 80% of the maximum score, ensuring value beyond lowest cost. Proposals must be submitted electronically via the Central Bidding portal with technical and pricing documents separated, and include mandatory attachments such as Insurance Requirements, Federal Contract Provisions, Evidence of Authority, and a Campaign Contribution Affidavit offering two disclosure paths. Compliance with federal labor statutes including Davis-Bacon and Contract Work Hours Act, anti-discrimination laws, cyber and telecommunications restrictions, and Buy American provisions are required, along with certification of non-debarment and lobbying compliance. The Parish reserves the right to audit records, inspect sites, and terminate if funds are not appropriated. Contractors must maintain records for five years, name the Parish as additional insured on liability policies, and obtain prior written consent for any assignment or subcontracting. All materials produced under the contract become Parish property, and modifications require Council ratification.