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Pre-Solicitation Notice and Notice of intent to award a sole source contract

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19T04026Q0016Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The US Embassy in Lome, Togo, intends to award a sole-source, firm-fixed-price contract to Johnson Controls Industries – YORK & SABROE Service for the replacement of compromised and corroded HVAC chiller coils. The project involves the procurement, delivery, and installation of commercial-grade replacement coils to restore the facility's cooling capacity and efficiency. The scope of work includes field verification of dimensions, refrigerant recovery and disposal, removal of damaged coils, installation of OEM-standard replacements, and comprehensive system testing and startup. This procurement is conducted under FAR Part 13 Simplified Acquisition Procedures, with the sole-source justification based on the proprietary nature of the existing JCI equipment. Using an original equipment manufacturer ensures proper alignment and maintains the engineered thermal performance and structural integrity of the system. The anticipated period of performance is three months, and the work will be executed at the US Embassy in Lome.

General Info

US Embassy Lome sole-source contract for Johnson Controls to replace HVAC chiller coils.

Agency

Department Of State → US Embassy LomeView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

LOME, TG-M, BP 852, TGO

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhasePresolicitation
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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Lome
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → US Embassy Lome
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Amruta Dixit
contact@example.gov
Christa Dohnani
contact@example.gov

Full Description

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This is a notice of intent to award a sole source contract. Pursuant to Federal Acquisition Regulations FAR 13.106-1(b)(1)(i).


The Embassy of the United States of America in Lome, Togo has a requirement to replace the chiller coils at the Embassy building. The Embassy requires the immediate removal of existing compromised and corroded HVAC chiller coils and the installation of new, direct-fit replacement coils on the facility’s chiller systems.


The scope of this project involves the procurement, delivery, and installation of commercial-grade chiller coils to restore the facility's HVAC cooling capacity and efficiency.


The Embassy of the United States Lome, Department of State intends to award a firm-fixed-price contract on a sole-source basis to:


Johnson Controls Industries – YORK & SABROE Service


14 Rue de Bel Air - 44470 - Carquefou FRANCE


Phone number: +33.240.30.63.70 - +33.611.95.75.71


The scope of this acquisition requires from the contractor to provide all labor, supervision, materials, equipment, tools, and transportation necessary to perform the following core tasks:


  • Field verify existing dimensions, configurations, and performance specifications of the current chiller coils.
  • Safely recover and dispose of existing refrigerants in accordance with EPA regulations.
  • Demolish and remove the damaged or degraded cooling coils.
  • Supply and install new, heavy-duty replacement coils matching or exceeding original equipment manufacturer (OEM) performance standards.
  • Reconnect all piping, controls, and electrical components.
  • Perform pressure testing, vacuum pull-down, refrigerant charging, and comprehensive system startup testing to verify proper operation.

The anticipated period of performance is three months


Place of Performance:


US Embassy Lome


4332 blvd Eyadema – Cité OUA


BP 852 Lome Togo


Statutory Authority


This procurement is being conducted in accordance with FAR Part 13, Simplified Acquisition Procedures.


This contract action is for supplies and services for which the Government intends to solicit and negotiate with only one source under the authority of:


  • Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), "Soliciting from a Single Source" for purchases not exceeding the Simplified Acquisition Threshold.

Justification for Single Source


Johnson Controls (JCI) is uniquely qualified and is the only known source capable of fulfilling this requirement because the rusted coils are part of an existing JCI / York Air Handling Unit (AHU) or Chiller. Replacing them with third-party, non-OEM (Original Equipment Manufacturer) coils introduces a high risk of improper alignment, sizing mismatches, and compromised structural integrity. The existing air handling infrastructure relies on proprietary dimensions and specific engineering design thresholds unique to Johnson Controls. Utilizing an aftermarket coil would modify the original equipment manufacturer (OEM) configuration, altering the precise static pressure drop, air velocity profiles, and thermal performance parameters engineered by JCI.


The vendor possesses proprietary rights, data software, or manufacturing drawings essential to completing the work.


Capability Statements and Responses


THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; AND NO SOLICITATION IS AVAILABLE. 


Inquiries will only be accepted via email to the Primary Point of Contact: LomeProcurement@state.gov

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